O-2009-3129 approving updated Employee Policy Handbook

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7.08 Sick Leave Sick leave is paid time away from work due to an employee's bona fide illness or injury that prevents him/her from working. Employees who are unable to work due to illness or injury or other situations covered by this policy must immediately notify the appropriate supervisor in accordance with the procedures adopted by their Department. Eligibility — All full-time employees begin accruing paid sick leave on their date of hire. Part- time, temporary and seasonal employees do not accrue sick leave. Eligible employees may use accrued sick leave only if approved by their supervisor and/or Department Director. Accrual Rate: Full -Time 8 Hour Employees Sick leave for regular full-time employees shall accrue at the rate of 3.70 hours per pay period, which amounts to 1 day for each full month employed in a calendar year, totaling 12 working days to a full-time employee's credit each 12 months. Full -Time 24 Hour Shift Personnel Sick leave for 24-hour shift personnel shall accrue at a rate of 5.91 hours per pay period. Civil Service Employees Civil Service employees shall accrue sick leave at the rate of 15 days per calendar year in accordance with the provisions of Chapter 143 of the Texas Local Government Code. Maximum Accrual —The maximum sick leave time which may be accumulated by any employee shall be 90 days (720 hours) for regular full-time employees. For 24-hour shift personnel, the maximum accrual is 1,152 hours. Civil Service employees may accrue unlimited sick leave. Authorized Use of Sick Leave For the emplovee — Accrued sick leave may be used for absences due to the employee's bona fide personal illness, accident, injury that prevents him/her from working, or birth of a child (if the employee physically gave birth; otherwise use of sick leave for child birth falls under the section below). For the employee's immediate family — Up to twelve (12) days of annual accrued sick leave will be allowed for absences when the employee is needed to care for a member of his or her immediate family who is ill or injured. For purposes of this policy, "immediate family" is defined as a dependent of the employee. Physical Report Status — Sick leave exceeding 40 hours in any 6 -month period may cause an employee to be placed on physical report status. Employees under this status are required to submit to their supervisor a medical doctor's statement of fitness for duty upon returning to work from an illness. Failure to submit such medical statement may result in disciplinary action. Physical report status will remain in effect for 6 months from the date of the action. 42