O-2009-3129 approving updated Employee Policy Handbook

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7.07 Vacation An employee may not use any accrued vacation leave until he/she has successfully completed his/her initial employment introductory period, unless all accrued sick leave has been exhausted. Regular part-time, temporary, and seasonal employees do not earn vacation leave. Use and Scheduling of Vacation Leave — Vacation leave is a benefit intended to provide employees with paid time away from the work environment to pursue activities that will promote the well being of the individual. Vacation leave may also be used for purposes of attending to personal business, extension of sick leave when sick leave is exhausted, inability to get to work because of inclement weather, or for other purposes, and may be taken in hourly increments. Employees must schedule their vacation leave in accordance with their Department's guidelines. Maximum Accruals — The maximum accrual for vacation leave is 1.5 times the employee's annual accrual rate. Compensation for Vacation Leave- Vacation is paid at the employee's base rate at the time of vacation. It does not include overtime or any special forms of compensation. Vacation time is paid only for hours the employee would ordinarily have worked. Employees will not be paid for any unused vacation, except upon separation of employment. Upon termination, retirement or resignation an employee shall be paid for accrued vacation leave up to a maximum of 1.5 times their annual accrual rate at the rate of pay the employee was receiving at the time of separation. Only employees who have successfully completed one (1) year of employment with the City are entitled to this payout provision upon separation. Upon the death of an employee, vacation leave will be paid to the estate of the employee. Vacation leave is accrued as follows: Emplovees whose reaularly scheduled workweek is 40 hours - Years of Service Hours Accrued Per Pay Period Vacation Leave Per Year 0-4 3.08 80 hours 5-9 4.62 120 hours 10-14 6.16 160 hours 15+ 7.70 200 hours Employees whose regularly scheduled workday is 24 Hours and who were hired on or after October 1. 1984: Years of Service Hours Accrued Per Pay Period Vacation Leave Per Year 0-4 4.62 120 hours 5-9 7.39 192 hours 10-14 9.24 240 hours 15+ 12.00 312 hours 41