09-27-11 Amended Rules of Procedure.docx

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BCAB Rules of Procedure - Amended Page 2 of 6 Approved 09/27/11 B. The Executive Secretary shall prepare the agendas, packets and minutes of the meetings and shall forward the approved meeting minutes and audio tape to the City Secretary' Office. The Executive Secretary shall also attend to correspondence of the BCAB and shall cause to be given such notices as are required and in the manner prescribed by statutes, ordinances, these rules and the BCAB. 105. Rules of Order Robert's Rules of Order, latest revision, shall be the Commission's final authority on all questions of procedures and parliamentary law not covered by these Rules of Procedure. In the event of a conflict between these Rules and Robert's Rules of Order, these rules shall prevail to the extent of such conflict only. II. MEETINGS 201. Quorum In accordance with Chapter 82, Sect. 82 -10 through 82 -15 of the City's Code of Ordinances, a quorum shall consist of four (4) members. No decision by the BCAB shall be deemed rendered unless a majority of members are in attendance and voting, but by no less than a minimum of four (4) members concur. 202. Agenda An agenda shall be prepared by the Executive Secretary for each meeting of the BCAB. The agenda shall include appeals and other matters scheduled for consideration by the BCAB. 203. Meetings In accordance with Chapter 82, Sect. 82 -10 through 82 -15 of the City's Code of Ordinances, meetings shall be held at the call of the Chairperson and at such other times as at least four (4) members of the BCAB may determine. Meetings shall comply with the requirements of the Open Meeting's Act and shall be posted by the City Secretary's Office at least seventy -two (72) hours in advance of the meeting.