09-27-11 Amended Rules of Procedure.docx

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BCAB Rules of Procedure - Amended Page 3 of 6 Approved 09/27/11 204. Public Comment Each agenda for meetings of the BCAB shall include an item designating a period for receipt of comments by the public. Each individual shall be limited to five (5) minutes in addressing the board during the public comment period, subject to an extension of time granted by majority vote of the BCAB. III. OFFICIAL RECORDS 301. Definition The official records of the BCAB shall include these Rules of Procedure, approved meeting minutes together with all findings, decisions and other official actions of the BCAB. 302. Recording of Vote The minutes of the BCAB meetings, as recorded by the Executive Secretary, shall show the vote of each member or if absent or failing to vote, shall indicate that fact. 303. Files - Retention All matters /requests coming before the BCAB shall be submitted to the Inspection Services Division of the Planning Department. Requests, proposals and correspondence associated with meetings shall be retained by the Inspection Services Division for not less than three (3) years after the date of submittal. Following the close of meetings, BCAB records shall be filed in the office of the City Secretary and shall become a public record. Preparation and retention shall be in accordance with the provisions of State Law and procedures adopted by the City of La Porte. 304. Public Information The official records of the BCAB shall be on file with the Inspection Services Division and /or the City Secretary's Office and shall be open to public inspection during customary working hours.