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CHUCK ENGELKEN, CHAIR <br />Councilmember District 2 <br />DARYL LEONARD <br />Councilmember District 3 <br />TOMMY MOSER <br />Councilmember District 4 <br />JAY MARTIN <br />Councilmember District 5 <br />JOHN ZEMANEK <br />Councilmember At -Large A <br />MINUTES OF MEETING OF FISCAL AFFAIRS COMMITTEE <br />JUNE 20, 2011 <br />The Fiscal Affairs Committee met on June 20, 2011, at 5:15 p.m. in the La Porte City Hall Council <br />Chambers, 604 West Fairmont Parkway, La Porte, Texas, to consider the following items of business: <br />1. Call to Order <br />Chairman Chuck Engelken called the meeting to order at p.m. Committee Members present were <br />Councilmember District 3 — Daryl Leonard, Councilmember District 4 — Tommy Moser, <br />Councilmember District 5 — Jay Martin, and Councilmember At -Large A — Zemanek. <br />2. Consider approval of minutes of the Meeting held on June 13, 2011, of Fiscal Affairs <br />Committee — P. Fogarty <br />Committee Member Moser moved to approve the minutes of the meeting held on June 13, 2011, of <br />the Fiscal Affairs Committee as presented. Committee Member Martin seconded. MOTION <br />PASSED. <br />Ayes: Chairman Engelken, <br />Martin and Zemanek <br />Nays: None <br />Committee Members Moser, Leonard <br />3. Consider approval or other action regarding the proposed list of firms to receive the City's <br />RFP (request for proposal) for independent auditor services and review of RFP document for <br />independent auditor services and proposed timeline — M. Dolby <br />Director of Finance Michael Dolby presented the proposed list of firms to receive the City's RFP <br />(request for proposal) for independent auditor services, reviewed the RFP document for <br />independent auditor services, and provided the proposed timeline. <br />Committee Member Zemanek questioned if alternate members of the Fiscal Affairs Committee <br />were allowed to vote on items. Staff was directed to inquire with the City Attorney's Office and <br />confirm the role of alternate members on the board. <br />Committee Member Moser informed Mr. Dolby he does not want Belt Harris Pechacek to be <br />entertained for independent auditor services. Committee Members Leonard and Zemanek agreed <br />with Committee Member Moser. <br />Director of Finance Michael Dolby reviewed the following proposed timeline with the committee <br />members. The advertising dates for the RFP are June 16 through June 23. On June 21, RFPs will <br />be distributed. July 12 through July 22, RFPs will be reviewed by staff. On July 25, staff would like <br />to meet with committee members and discuss firms for interviews. Mr. Dolby asked how many firms <br />would the committee would like to interview. <br />Page 1 of 2 <br />June 20, 2011, Fiscal Affairs Committee Minutes <br />