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CHUCK ENGELKEN, CHAIR <br />Councilmember District 2 <br />DARYL LEONARD <br />Councilmember District 3 <br />TOMMY MOSER <br />Councilmember District 4 <br />JAY MARTIN <br />Councilmember District 5 <br />JOHN ZEMANEK <br />Councilmember At-Large A <br />FISCAL AFFAIRS COMMITTEE <br />MINUTES OF MEETING OF THE JUNE 13, 2011 <br />The Fiscal Affairs Committee met on June 13, 2011, at 5:00 p.m., in the La Porte City Hall Council <br />Chambers, 604 West Fairmont Parkway, La Porte, Texas, to consider the following items of business: <br />1. Call to Order <br />Chairman Chuck Engelken called the meeting to order at 5:00 p.m. Other Committee Members <br />present were Daryl Leonard, Tommy Moser and Jay Martin. Committee member John Zemanek <br />was absent. <br />2. Consider approval of minutes of the Meeting held on May 9, 2011, of Fiscal Affairs <br />Committee — P. Fogarty <br />Committee Member Moser moved to approve the minutes of the meeting held on May 9, 2011, of <br />the Fiscal Affairs Committee as presented. Committee Member Martin seconded. MOTION <br />PASSED. <br />Ayes: Chairman Engelken, Committee Members Moser, Leonard <br />and Martin <br />Nays: None <br />Absent: Committee Member Zemanek <br />3. Discuss and review the process of securing an independent auditor for the City of La Porte, <br />including a proposed timetable — M. Dolby <br />Director of Finance Michael Dolby reviewed the process of securing an independent auditor for the <br />City of La Porte, including a proposed timetable. <br />Mr. Dolby proposed the following timeline: June 16, 2011, notification for RFPs will be mailed, and <br />then opened on July 12 t ". They will be reviewed and graded by staff July 12 through July 14 <br />based on the firm's experience and technical capabilities. August 1S through 5 t ", the Fiscal Affairs <br />Committee will conduct interviews, and a contract will be awarded on August 22n The City of La <br />Porte audit is due on September 30 t ", and a report will be provided to City Council in mid March. <br />Chairman Engelken requested Mr. Dolby to provide the committee with a copy of the RFP for <br />review and to add BKD and Mark Tiller & Associates to the list to send the RFP to. Chairman <br />Engelken also suggested a minimum of three and maximum of five firms be selected for an <br />interview. <br />Committee member Martin requested to review the matrix to be used in the evaluation process. <br />Mr. Dolby advised the matrix is in the RFP, which will be provided to the committee this evening. <br />Page 1 of 2 <br />June 13, 2011, Fiscal Affairs Committee Minutes <br />