10-24-11 Fiscal Affairs Committee Meeting

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CHUCK ENGELKEN, CHAIR Councilmember District 2 DARYLLEONARD Councilmember District 3 TOMMY MOSER Councilmember District 4 JOHN ZEMANEK Councilmember At -Large A Alternate Member 1 JAY MARTIN Councilmember District 5 Alternate Member 2 MINUTES OF MEETING OF FISCAL AFFAIRS COMMITTEE OCTOBER 10, 2011 The Fiscal Affairs Committee met on October 10, 2011, at 5:00 p.m. in the La Porte City Hall Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, to consider the following items of business: 1. Call to Order Chairman Chuck Engelken called the meeting to order at 5:02 p.m. Committee Members present were Daryl Leonard and Tommy Moser. Alternate Members present: John Zemanek and Jay Martin. 2. Consider approval of Minutes of the September 12, 2011, meeting of the Fiscal Affairs Committee — P. Fogarty Committee Member Leonard moved to approve the minutes of the September 12, 2011, meeting of the Fiscal Affairs Committee. Committee Member Moser seconded. MOTION PASSED. Ayes: Chairman Engelken, Committee Members Moser and Leonard Nays: None 3. Receive report from the auditors on the status of interim feedback — M. Dolby Tom Pederson with Null Lairson reported accomplishing the following interim fieldwork: 1) Documentation of controls a. Cash b. Capital Assets c. Expenditures and Accounts Payable d. Payroll and Related Liabilities e. Tax Revenues and Receipts f. EMS Revenues and Receipts g. Municipal Court Revenues and Receipts h. Utility Revenues and Receipts i. Debt and Debt Service Expenditures 2) Tests of controls performed a. Bids b. Expenditures c. Procurement card transactions; and d. Payroll 3) Other audit procedures performed a. Compliance with Public Funds Investment Act; and Page 1 of 2 October 10, 2011, Fiscal Affairs Committee Minutes