|
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
<br />March 24, 2016March 24, 2016AppropriationAppropriation
<br />Agenda Date Requested:Agenda Date Requested:
<br />Source of Funds:Source of Funds:
<br />T. LeachT. Leach
<br />Requested By:Requested By:
<br />Account Number:Account Number:
<br />AdministrationAdministration
<br />Department:Department:
<br />Amount Budgeted:Amount Budgeted:
<br />Report:Resolution:Resolution:Ordinance:Ordinance:
<br />Amount Requested:Amount Requested:
<br />Other:
<br />Budgeted Item:Budgeted Item:YESYESNONO
<br />AttachmentsAttachments : :
<br />SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
<br />At the February 22, 2016, and March 14, 2016, meeting, City Council discussed plans for the upcoming At the February 22, 2016, and March 14, 2016, meeting, City Council discussed plans
<br /> for the upcoming
<br />th
<br />125 Anniversary Celebration. One of the components that may be included in the process is a Anniversary Celebration. One of the components that may be included in the process is a
<br />
<br />planning committee. The committee can assist staff in identifying events that will be of interest to the planning committee. The committee can assist staff in identifying events that
<br /> will be of interest to the
<br />community. As staff was discussing the specifics and logistics of the committee, it would be helpful to community. As staff was discussing the specifics and logistics of the committee,
<br /> it would be helpful to
<br />obtain Council direction/input on several additional policy questions that tie together with the concept of obtain Council direction/input on several additional policy questions that
<br /> tie together with the concept of
<br />the committee.the committee.
<br />The issues for discussion include:The issues for discussion include:
<br />Overall Scope of the Anniversary Celebrations: This is perhaps one of the most important Overall Scope of the Anniversary Celebrations: This is perhaps one of the most important
<br />philosophical decisions related to the event, as the scale will determine what type of resources philosophical decisions related to the event, as the scale will determine what type of
<br /> resources philosophical decisions related to the event, as the scale will determine what type of resources philosophical decisions related to the event, as the scale will determine
<br /> what type of resources
<br />will ultimately be necessary to plan, staff, and work the event(s). During previous discussions, it will ultimately be necessary to plan, staff, and work the event(s). During previous
<br /> discussions, it
<br />has been discussed that there could be several smaller scale events leading up to a largehas been discussed that there could be several smaller scale events leading up to a large--scale
<br /> scale
<br />weekend concert event to commemorate the Cityweekend concert event to commemorate the Citys anniversary. Under this scenario, there would s anniversary. Under this scenario, there
<br /> would
<br />certainly be more opportunities for a committee to provide both input and assist in logistics of certainly be more opportunities for a committee to provide both input and assist in logistics
<br /> of
<br />planning the event. However, should the Cityplanning the event. However, should the Citys scope/responsibility be narrowed to include just a s scope/responsibility be narrowed to
<br /> include just a
<br />single large scale event and then have a more grasssingle large scale event and then have a more grass--roots, community driven effort to host small roots, community driven effort to
<br /> host small
<br />events throughout the year, perhaps a committee for the purposes of planning component pieces events throughout the year, perhaps a committee for the purposes of planning component pieces
<br />
<br />of the event is not as necessary. Under any scenario, staff believes that it is important to obtain of the event is not as necessary. Under any scenario, staff believes that it is
<br /> important to obtain
<br />community input regarding the types of events and activities the community would like to see. community input regarding the types of events and activities the community would like to
<br /> see.
<br />Whether that is in the form of a formal committee or a more informal method, such as via social Whether that is in the form of a formal committee or a more informal method, such as via
<br /> social
<br />media, this is certainly an aspect of the planning that is critical to help plan a budget for the media, this is certainly an aspect of the planning that is critical to help plan a budget
<br /> for the
<br />celebration.celebration.
<br />Scope of Committee Responsibilities: Previous anniversaries had a fairly robust volunteer effort Scope of Committee Responsibilities: Previous anniversaries had a fairly robust volunteer
<br /> effort
<br />with community members chairing and presumably organizing various facets of the celebrations. with community members chairing and presumably organizing various facets of the celebrations.
<br />
<br />Theres some components of the event that the City will handle by default, such as the purchase s some components of the event that the City will handle by default, such as the purchase
<br />
<br />of all products, services; equipment and public safety requirements and deployment; logistics for of all products, services; equipment and public safety requirements and deployment;
<br /> logistics for
<br />other equipment necessary for planning an event (ieother equipment necessary for planning an event (ie--barricades, portable restrooms, lighting, barricades, portable restrooms, lighting,
<br />
<br />etc). As stated in the first bullet above, the scope and reach of the committee will depend on how etc). As stated in the first bullet above, the scope and reach of the committee will
<br /> depend on how
<br />bigthe vision is for the anniversary celebration.the vision is for the anniversary celebration.
<br />
<br />
|