10-01-2002 Special Called Regular Meeting

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e e Audit Committee Meeting Minutes - October 1, 2002 - Page 3 Page 5 describes the detailed transactions contained in tabs 3 through 12. The first paragraph of page 6, along with the last three questions in the summary, are the key to the summary. Tab 2, has changed significantly, the total dollars has changed $6.80 from the draft. Mr. Tiller attempted to go back and breakout by cardholder the amounts that the cardholder actually purchased related to them versus amounts used for purchases for someone else, e.g., an airline ticket, hotel bill, seminar cost, etc. Some of these cards are used to book items for other people. Mr. Tiller used Ms. Alexander's account as an example, due to her being first in alphabetical order. The $506.50 dollar amount, which was not for her, is not added to her total expenditures; this would be an independent total. The auditor left some of the other explanations at the bottom; such as whether the cardholder used Visa or American Express and the period of time they had the card. Page 8, the total number of charges and dollar charges, per cardholder, has been broken down. This has been broken down further, whether "foodlbeverage", "travel" or "other" into this schedule, by person, for total expenditures of the respective cardholders. Page 9, uses the same denominator, the same total universe on the left, but shows you those charges that are designated in the detail as "no support", and not only the total in dollar amount, but the further breakdown of "foodlbeverage", "travel" and "other" for each of the respective cardholders. At the bottom of the page, Mr. Tiller pulled out, in total, the two former employees that were included at the top, broke their numbers out of the bottom, and gave a summary by total cardholders. Page 10 has more detail of charges over $500. Page 11 attempts to enhance the auditor's presentation from the previous meeting related to the detailed schedule. At the bottom of the page, "Information Source Category Explanation", is the detail of each cardholder; an explanation letter shows the support for that particular expenditure. This page summarizes it by cardholder, by each of those categories. At the bottom in total, it shows the total dollars in percentage where the total universal expenditures fell in the category. This should be more helpful in analyzing some of the information. Page 12 is unchanged, except for the A through D explanations that were added. Tab 3, the reports, themselves, may have some cleanup work in terms of some of the items seen in the previous meeting, spelling corrections and clarification in the right hand column. Tab II is a list of the employees and cardholders that were interviewed in alphabetical order . Tab 12 is the engagement letter related to this report.