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<br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br /> <br />SECTION II: <br /> <br />APPROVAL GUIDELINES <br /> <br />Requests of employees for attendance and travel to out-of-town business-related <br />meetings and events which require payment for registration, materials, meals, etc., and/or <br />overnight stay must be approved in advance according to the following guidelines. Before <br />making a trip, the employee must submit a Travel Request Form on which the nature <br />(purpose) of the trip, destination, and dates of travel as well as estimate of cost must be <br />stated. The Travel Request will also be the official authorization for Payroll Deduction of <br />any outstanding Advance with an unsubmitled Expense Report. <br /> <br />The following list of expense classifications is for information and guidance in determining <br />which expenses are appropriate and reasonable when traveling on City business. The list <br />is intended as a guide and is not necessarily all-inclusive. Discretion remains with the <br />City Manager or his designee in approving travel expenses to provide for unusual <br />circumstances. <br /> <br />Items specifically prohibited include the purchase of personal items and alcoholic <br />beverages. Prohibited also are the expenses of the employee's family who accompany <br />him/her on a trip. The expense report must be prepared to reflect only those expenses <br />incurred by the employee. <br /> <br />Employees are expected to exercise good judgment regarding travel expenses and <br />have proper regard for economy in conducting business away from La Porte. <br /> <br />2 <br />