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<br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br /> <br />SECTION I: <br /> <br />INTRODUCTION <br /> <br />PURPOSE OF THE POLICY <br /> <br />In order to protect the interest of the City and to ensure like and consistent treatment for <br />all, a well-defined Travel Policy is needed. Uniform policies are necessary to govern <br />expense allowances for employees who travel on official City business. <br /> <br />SCOPE <br /> <br />This policy is applicable to all individuals who travel on official City business or to promote <br />the interests of the City. The primary responsibility for authorizing travel and other <br />business-related expenses and for enforcement of the particulars of this policy rests with <br />the Department Directors. The Department Director is also responsible for ensuring that <br />all requests for, and approval of, activities requiring travel are official City business <br />relating to the duties and responsibilities of the employee making the request. <br /> <br />AUTHORIZATION <br /> <br />All travel at the expense of the City shall be made only upon authorization and approval of <br />the Department Director or his designee. Before making a trip, the City employee must <br />submit a Travel Request Form on which the nature of the trip, destination, times and <br />dates of the beginning and end of official leave and estimates of the cost must be stated. <br />All requests for employees should be budgeted and must be approved in advance by <br />their Division Manager. Department Directors are not required to obtain the City <br />Manager's approval if the trip was approved during the budget process. Requests for <br />Out-of-State Travel, other than Department Directors, or unbudgeted trips for iIDLCity <br />employee must be approved by the City Manager. <br /> <br />1 <br />