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<br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br /> <br /> <br />LODGING <br /> <br />The cost of lodging will be reimbursed by the City. The City will reimburse only for single <br />room rates (unless two employees share a room). The single room rate must be <br />indicated on the bill for reimbursement. City employees may be accompanied by their <br />spouse or family while on travel status. However,. the employee will be expected to pay <br />all expenses incurred by the spouse and family, including the incremental difference <br />charged for a hotel accommodation for two or more persons. <br /> <br />If the conference has reserved a room block for attendees at a lower price and time <br />constraints allow, employees are required to participate to reduce costs. <br /> <br />An itemized hotel bill is required, not just a cash receipt. Local governments and their <br />employees must pay state and local hotel taxes. <br /> <br />Tips are allocated in the daily per diem rate, and cannot be listed separately on the Travel <br />Form. <br /> <br />Expenses not covered: Movies or alcoholic beverages are items that are solely for the <br />employee's pleasure and are not allowable expenses. <br /> <br />REGISlRA liON <br /> <br />The fee for registration for all out-of-town conferences, workshops and conventions will be <br />paid by the City. <br /> <br />If the registration is not prepaid and the employee is receiving the registration amount on <br />the travel advance, the amount of registration must be included with the backup material <br />of the advance. <br /> <br />6 <br />