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<br />I <br />I <br />I <br />I <br />I <br /> <br />I <br /> <br />I <br /> <br />I <br /> <br />I <br /> <br /> <br />, <br /> <br />I <br />I <br />I <br />I <br /> <br />, <br /> <br /> <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br /> <br />SECTION IV: <br /> <br />PAYMENTS <br /> <br />ADVANCES <br /> <br />The Travel Request Form must be completed and submitted to the Finance Department <br />with documentation attached. <br /> <br />Documentation would normally include a copy of the registration form that includes the <br />dates of the trip, costs, location, times, etc. <br /> <br />Employees requesting advances should always remember to submit their requests well in <br />advance ot their departure date in order to ensure that the Travel Request has had time <br />to clear all ot the necessary reviews. <br /> <br />Advancing money does not constitute approval for the expenditures of the entire <br />amount advanced. <br /> <br />Out-at-state travel requires approval by the City Manager's Office. A written request for <br />permission to travel out of state must be submitted to the City Manager along with a <br />conference description. <br /> <br />NOTE: Disregarding any of the above steps could delay processing of the travel <br />request. <br /> <br />Discretion remains with the City Manager, or his designee, in approving travel <br />expenses to provide for unusual circumstances. <br /> <br />9 <br />