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<br />• f <br />• Minutes, Regular Meeting, La Porte City Council <br />January 7, 1985, Page 2 <br />4. Council considered City participation in a 12" water line <br />extension to Fairmont Plaza Shopping Center. <br />Director of Community Development Joerns explained that this <br />was a part of the utility extension agreement that the City <br />had entered into in July. Due to a misunderstanding by the <br />project's architect, a change order had been issued by the <br />architect and construction on the water line began before all <br />the specs and plans were in and approved. Joerns stated he had <br />been in conference with their engineer, the City Attorney and <br />the general contractor, to develop a plan for completion of <br />the proposed work and the method for considering the City's <br />participation. (This plan is contained in the memo attached <br />to these minutes.) <br />Councilperson Waters expressed concern that the City would not <br />be within its legal limits because the cost was over the <br />maximum $3,000 allowed without going out for bids. City <br />Attorney Askins explained that in projects of this kind, the <br />City approves contracts where the City does not actually <br />contract it; it is done by the subdivider, contractor, or <br />• engineer, where we have careful control over the plans and <br />specifications. Bids are taken by the contractor, and <br />inspections to see that it is constructed according to plans <br />and specifications before our formal acceptance. In this <br />case, everything was done before we knew about it. The matter <br />came up and investigation into what had happened was made; <br />random inspections by the Engineering Department were advised <br />to make sure everything had been done by the contractor <br />according to the plans and specifications. This was <br />subsequently done, and the Engineering Department was <br />satisfied that everything had been done correctly. The only <br />violation that was found was that the contractor had "jumped <br />the gun" in starting without the City's final approval. The <br />City Attorney stated that the contractor had gone out for <br />bids, which the City reviewed, and that we are simply <br />participating in it. <br />Mr. Joerns stated that the cost of materials from the <br />contractor was slightly higher than what the City could have <br />secured the materials for, and he made adjustments on the <br />amount the City would participate in based on the difference <br />in cost. <br />• <br /> <br /> <br />