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<br />June 9, 1987 <br />Clearing, Burning, and Root Plowing <br />Carter Golf's estimate is based on a firm quotation of <br />$37,000.00 Carter's contract does Y14~ allow for rain days. <br />However, the City may have to extend Carter's calendar contract <br />by a reasonable amount of days. This would probably not exceed <br />(21) twenty-one days. This extension of time has not been <br />discussed with any one to date. It is recommended that <br />extensions to the current 150 day contract be held firm as a <br />"hole card" to be used at any surprise happening during the <br />tenure of the contract. <br />After discussion with City staff and Jay Riviere and after review <br />of cost comparisons, it is staff's recommendation that we accept <br />Carter's proposal for $37,000.00 to complete all remaining <br />clearing, raking and burning on the golf course. In addition, <br />turn-in all rental equipment and return City employees to their <br />regular positions. <br />Other considerations which support this recommendation are as <br />follows: <br />(A) Weather <br />1. Rainfall for May = 9.98 inches <br />2. Rainfall for June 1 through 12th = 11.02 inches <br />~ Equipment rental rates continue during rain days. <br />Equipment cost from Carter are firm. <br />(B) Conflicts with Carter Golf <br />1. Staying out of his way <br />2. Agreeing on final product and level of completion <br />(C) Critical need to return City employees to respective <br />departments. <br />* Estimated labor cost for City employees based on <br />$12.00/man hour is $11,500.00/month at straight time. <br />If production was increased by 1/3 (33~) reduction would <br />only amount to approximately $4,000.00/month. <br />In addition to the above, staff met with Jay Riviere and Carter <br />Golf and agreed on some non-critical unit price cost reductions. <br />These are demonstrated in Exhibit II. <br />/SDW <br />