1989-02-27 Regular Meeting - Laserfiche WebLink

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RFQ~T FOR CITY COUNCIL AGENDA~EM Agenda Date Requested: Requested By: John Joern'~~'~ Department: Administration X Report Resolution __,v_W Ordinance Exhibits: 1) Letter of Recommendation - Accord Group 2) Proposed Vendor Contracts SUMMARY & RECOMMENDATION One of the recommendations contained in the MIS Final Report presented to Council on August 1, 1988 suggested adoption of formal standards for microcomputers and accessories. On November 14, 1988, Council approved a contract with the Accord Group to assist the City in the preparation of an RFP for microcomputers and review of proposals received. Thirty-one invitations for proposals were mailed out and another fifteen vendors requested proposals from the City. Out of these forty-seven (47) vendors, seven (7) responded with proposals. The proposals were then reviewed by the Accord Group resulting in a recommendation to select a primary and secondary vendor. The review process which is described in more detail in the attached letter from Scott Pierson, included a comparison of the priced proposals, vendor reference checks, vendor financial statements, site visits, a personal interview and preliminary contract negotiation. The MIS Steering Committee on Thursday, February 23, 1989, met to review the findings of the Accord Group. At that meeting the Steering Committee concurred in the findings of the Accord Group and recommended the award of a primary contract to Computer City and a secondary contract to Deer Park Computer. Recommendation The recommended primary vendor is: Computer City 5901 Westheimer, Suite D Houston, Texas 77057 The recommended secondary vendor is: Deer Park Computers 1625 Center Street Deer Park, Texas 77536 Action Required by Council: Authorization to enter into a primary and secondary computer services agreement with Computer City and Deer Park Computers per terms of the attached agreement and proposals submitted by each firm. Availability of Funds: ._ General Fund Water/Wastewater ~._._ Capital Improvement General Revenue Sharing Other Account Number; 01~-600-606-8 Funds Available: ~_ YES ~ NO __.._ __ _~..~ ~__.~ _ ~ ---- - ~-~._._w= -__ _. ~ _- taDDroved for City Council A e~ nda Robert T. Herrera DATE ~~ City Manager