1989-10-23 Regular Meeting - Laserfiche WebLink

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Political Subdivision January 11, 1989 Page 2 It is not mandatory on local governments to participate in the state program. However, once the local government, by resolution of its governing body, agrees to participate in specific state contracts, they are committed to purchase their requirements from the states contractor through the end of our fiscal year (August 31). At that time a notice will be sent requesting that the resolution be renewed and received by us no later than January 1 to preserve your participation in the program. Additions and/or deletions of selected annual contracts may be made at the time a new resolution is submitted. Initially, we are limiting your participation to those items covered by our automated contracts. We will be happy to forward any contracts on the attached list of your review before submitting a resolution. When we receive a completed resolution from you, we will forward a copy of each contract selected, a small supply of order forms and specific ordering instructions. The Sections conclude that a local government making purchases of an item under a state contract satisfies any state law requiring competitive bids for the purchase of the item. A cooperative purchasing program between local governments and the state can be beneficial to all concerned, but particularly beneficial to the taxpayer. The benefits of volume purchasing are well recognized, and we think your government will be well served through participation in this program. To make it work, however, requirements for a particular item under state contract will have to be purchased from that contract except in bona fide emergencies. Contractors cannot be expected to give us the best prices if they cannot depend upon the advertised quantities. If you have any further questions, please let us know. Sincerely, Kerry A. Stennett Purchasing Clerk 512/463-3368 KS:ka Enclosures