1991-11-18 Special Called Meeting and Workshop Meeting

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• • Paragraph 6f requires that the 3 light cluster be recessed into the outer rail and Les Marks' bid was for the cluster to be located in the rear skirt. This has no impact on the ability of the lights to function properly. Paragraph 8a requires that we be provided with a parts manual and Les Marks' bid excluded this item. The total cost for the 2 manuals is $50. These items will have to be procured after the unit is delivered in order to obtain parts. The difference in the two bids is $1.48. If the bid is awarded to Les Marks and we have to procure the parts manuals the net cost will be $48.52 more than the second low bid from Knapp Chevrolet. This cost difference combined with the fact that Les Marks was non compliant in two other areas are my rationale for recommending the city award the bid to Knapp Chevrolet. Item #6 - 3/4 Ton Extended Carao Van I recommend that the city accept the low bid from Bailey Ford. The bidder did not comply with paragraphs la, 3g and 7b. Paragraph la requires that the GVWR be-8,600 lbs and the unit bid is rated 8,550. This will have virtually no impact on the ability of the unit to perform as needed. Paragraph 3g requires the unit to be equipped with a step type bumper on the rear and the unit bid has a contoured bumper that does not meet specifications. A step bumper can be purchased by the using department, if it is needed, at an approximate cost of $150. This deviance should have little if any impact but is a cost consideration. Paragraph 7b requires the bidder to provide (2) parts manuals which will enable us to order parts as needed. These manuals can be ordered at a cost of $50. The lowest "technically responsive" bidder was Knapp Chevrolet, whose bid was $638 more than Bailey. Given the cost savings and the minor nature of the deviances from the specifications it would be logical to award the bid to the low bidder.