1991-11-18 Special Called Meeting and Workshop Meeting

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• Paragraph la requires that the gross vehicle weight rating (GVWR) be 6,250 lbs minimum and Joe Camp's bid was for a unit GVWR of 6,050. Paragraph 3a requires power steering with a tilt wheel and the vendor bid power steering with no tilt feature. (Nick Coladangelo, the Fleet Manager for Joe Camp Ford, stated that in order to get a tilt wheel he would have had to provide cruise control•which was a $336 option). Paragraph Sb requires that the alternator be 80 amp and Joe Camp's bid was for a 75 amp. (Nick Coladangelo stated that the optional heavy duty alternator, 110 amp was a $300 option). The emergency lighting, siren, radios, etc., that will be used on this unit mandates a heavy duty alternator. The second low bidder, bid a 100 amp alternator which is adequate. This feature in the specifications should be considered a critical item to unit's intended use. Paragraphs 7a and 7b require that the city be provided with .two operation, maintenance and parts manuals which were not •included in the bid from Joe Camp. These manuals cost a total of $140 and must be obtained in order to perform maintenance and order parts for the unit. If they are not supplied by the bidder then they will have to be purchased after we receive the unit. The costs of the items not included (Approximately $776), the significant impact of non compliance with paragraph Sa (75 amp alternator instead of an 80), as well as non compliance in other areas are my rationale for recommending that the bid be awarded to the second low bidder, Knapp Chevrolet. item #4 - 3/9 Ton Suburban I recommend that the city award the bid to the low bidder, Knapp Chevrolet. This bid was compliant in every area. I recommend that the city award the bid to the second low bidder, Knapp Chevrolet. The low bidder did not comply with the specifications in paragraphs 6a, 6f and 8a.' Paragraph 6a requires that the flatbed outrail be constructed of 11 gauge, 6 inch steel and Les Marks' bid was for 12 gauge 5 7/8 inch. This portion of the specification is not overly critical; however, the thicker metal would provide a more durable bed and be less susceptible to damage.