1991-11-18 Special Called Meeting and Workshop Meeting

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• • TO: Steve Gillett, Public Works Director FROM: Rick Stewa~Equipment Services Superintendent SUBJECT: Evaluation/Recommendation on Equipment Specifications The following are my recommendations for bid award on the FY'92 equipment specifications. In cases where I recommended a vendor other than the low bidder, I have provided the rationale for my recommendation. f~ID #0951 - Items throggt~ 6 I recommend that the city award the bid to the low bidder, Les Marks Chevrolet. This vendor did not comply with paragraphs 5a and 7b. Paragraph 5a requires the battery to be 650 CCA and Les Marks bid a 630 CCA which will perform adequately. Paragraph 7b required that the vendor provide 2 parts manuals and Les Marks stated that they were not available. These manuals are available at a cost of $50. If this cost was added to the bid price, the per unit price would still be less than the second lowest bid. Neither of these areas are of such a critical nature as to warrant consideration of any other bidders. I recommend that the city award the bid to the low bidder, Knapp Chevrolet. The bid was compliant in every area. I recommend that the city award the bid to the second low bidder, Knapp Chevrolet. This was the lowest "technically responsive" bid and the cost differential of $435.05 will be offset by the items included in the bid. More specifically, the low bidder, Joe Camp Ford did not comply with paragraphs la, 3a, Sb, 51, 7a and 7b.