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<br />e <br /> <br />e <br /> <br />From: <br /> <br />Debra Feazelle, City Manager <br />Cynthia Alexander, Director of Finance J <br /> <br /> <br />CITY OF LA PORTE <br />FINANCE DEPARTMENT <br />ACCOUNTING DIVISION <br /> <br />To: <br /> <br />Re: <br /> <br />Lease of Pitney Bowes Mail Machine <br /> <br />Date: <br /> <br />August22,2003 <br /> <br />I recently requested approval from your office to Lease a Pitney Bowes Mail <br />Machine - "PB First" for the Finance Department. This equipment will not only be <br />cost effective in the area of postage, but will also allow the City to process by a <br />faster laser printing process, jobs currently done by printers in-house, or at a <br />higher cost by an outside vendor. <br /> <br />The current jobs being processed at a slower pace with in-house printers are: <br /> <br />Tax Statements <br />Payroll Checks <br />Accounts Payable Checks <br />W-2's <br />1099's <br />Garbage Bag Coupons <br /> <br />An outside vendor is currently printing the Utility Bills: <br /> <br />Questmark Printing <br /> <br />This process will allow us to regain control of the Utility Billing process. At this <br />time we are experiencing problems with the outsourcing such as, not processing <br />one billing cycle, late mailing of utility bills and difficulty with getting inserts to the <br />vendor for processing. <br /> <br />The Laser Printing Technology prints up to forty (40) pages per minute, capable <br />of duplex printing and utilizing MICR toner for check processing. All of the <br />printing can be processed on a paper product, eliminating the need for the <br />purchasing of expensive check stock. No more waste of blank checks while <br />setting up alignment, no more time-consuming bursting, decollating or check <br />signing. No more maintenance of line printers, bursters, or check re-sequencing <br />problems. <br /> <br />1 <br />