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<br />e <br /> <br />e <br /> <br />This process will also improve security for the City. The system will detect any <br />data modification - duplicate checks, change of payee, amount or account <br />number. <br /> <br />Timesavings will also be realized greatly with the Pitney "Bowes "PB First". After <br />processing the printing job requested, the "PB First" would then fold, insert the <br />job, add inserts and seal the envelopes for mailing. At this time, the Tax Division <br />alone spends two (2) weeks folding and stuffing the annual tax statements to <br />mail to citizens in La Porte. With the "PB First", this process could be done in <br />approximately four (4) hours. <br /> <br />As "addressed previously, the "PB First" will speed up delivery and get big postal <br />discounts. The system provides an automated interface to Pitney Bowes <br />SmartMailer Addressing Software so we can: <br /> <br />. Correct addresses and add ZIP+ 4 Code to insure and speed delivery <br /> <br />. Print postal codes, presort, print tray labels, traying instructions and postal <br />form for maximum postal discounts. <br /> <br />As noted in the attached letter from Pitney Bowes, this equipment, which <br />interfaces with our AS400 system, is not available by any "other vendor and <br />considered a sole source. At this time I respectfully request approval from <br />Council for the lease of this cost effective/time saving equipment. The annual <br />lease cost of this equipment is $31,200.00. For additional information concerning <br />the actual cost savings, please see attached memo. <br /> <br />The proper procedures for this sole source procurement have been discussed <br />with the Purchasing Manager, Susan Kelley. <br /> <br />Attachments <br /> <br />CAlld <br /> <br />2 <br />