2006-04-08 Special Called City Council Retreat Meeting of La Porte City Council

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City Council Retreat Meeting — April 8, 2006 - Page 2 Ms. Feazelle reported our rates are very comparable to neighboring cities. This fund carries Capital Improvement Projects, as well as depreciations. It was reported we had a favorable audit. Due to negotiations through the La Porte Area Water Authority, there will be annual savings of $100,000.00. It was noted increases still needed in water/sewer rates, but are projected lower than reported last year. Council requested them to provide a report on the automated meter reading system. Council retired for a short break at 9:30 a.m. Council returned at 9:45 a.m. DEPARTMENT UPDATE ON POTENTIAL NEEDS A. EMS — R. Nolen EMS Chief Ray Nolen proposed to increase staffing and equipment for setting up a non -emergency division to run non -emergency calls. The program would produce revenue and offset costs of the 911 costs. Council requested a partial payment report including partial payments and non-payment for EMS services. Council directed staff to do further research and bring back additional information and costs. Second proposal is to increase billing collection efforts by establishing procedures, delinquent notices, collections services and authorize acceptance of partial payments. It was the consensus of Council for staff to bring back additional information with costs and options. City Council was briefed on Mutual Aid concerns with responding to areas outside of the City of La Porte was discussed. City Council was briefed on status of contracts for Battleground Industrial Agreements. This service has been previously provided at no cost. Letters and phone calls are being made and it appears favorable they will be willing to enter into a contract and pay for services. It was noted invoices could be sent out the first of October. B. POLICE — R. Reff Police Chief Richard Reff advised the Council for needs to increase jailers in the upcoming budget. He is proposing to implement for one half the year during the first year. Additionally, he advised Council for the need for building/grounds maintenance and janitorial services. It was suggested this type of need be considered contracted out vs. staffing. Additionally, he provided an overview of anticipated utility bills, moving for the new Police facility. Additionally, he advised of the needs for a new automated fingerprinting identification system. C. CODE ENFORCEMENT— W. Sabo Planning Director Wayne Sabo provided Council with an overview on adding new positions to enhance Code Enforcement. Council directed staff to bring forward prior to the next budget year for action, additionally, they are in favor of increasing staff during the current budget year. D. PUBLIC WORKS — S. Gillett Public Works Director Steve Gillett provided Council with an overview of future impact of environmental regulations within the City of La Porte and related costs associated.