2016-06-27 Regular Meeting of the La Porte City Council Minutes

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City Manager Corby Alexander presented a summary. President of La Porte Boys Baseball Association Heath Patterson spoke and updated Council on the current operations of the association and commented he does not think it is in the best interest for the City of La Porte to take over the La Porte Boys Baseball Association. Councilmember J. Martin asked if the association has an ongoing relationship with the City to effect changes to improve internal controls of financial management. Mr. Patterson advised, as the President of the Board, he has met with City Manager Corby Alexander and Staff and assured any and all information will be shared with the City. Councilmember Engelken commented he thinks a hybrid solution is the best approach: that the City do the finances and the La Porte Boys Baseball Association run the operation part. Councilmember Leonard asked if the La Porte Boys Baseball Association hosts outside league play. Mr. Patterson responded yes. Councilmember Earp commented he is also in favor of the City overseeing the finances of the La Porte Boys Baseball Association. Mr. Patterson advised after he became President of the La Porte Boys Baseball Association in August 2015, he requested a meeting with City Manager Corby Alexander and provided all information to the City and advised if the City had reasons to believe something is missing, he will ask the La Porte Police Department to investigate the matter. Councilmember Zemanek asked Mr. Patterson how soon will he be able to provide financial information for tournaments, Tuesday and Thursday League Play and League Play for the last calendar year to City Council. Mr. Patterson advised within a week. Councilmember Clausen asked how much does it cost to register an 8-9 year old for baseball. Mr. Patterson advised $205.00, which includes candy to sell. Councilmember Leonard asked City Manager Corby Alexander if it is the City's intention to take over the financials or to assist with the financials. Mr. Alexander responded the discussion is intended for the City to be the financial agent for the La Porte Boys Baseball Association. Mayor Rigby asked City Manager Alexander if the City has ever requested information from the La Porte Boys Baseball Association and was not provided the information. Mr. Alexander responded yes. Mayor Rigby then commented he is in agreement with the City overseeing the finances and the La Porte Boys Association overseeing the baseball operations. Councilmember Engelken moved for City Staff to work out a hybrid solution with the La Porte Boys Baseball Association and come back to City Council with the details. Councilmember Leonard seconded. MOTION PASSED UNANIMOUSLY 9/0. (c) Discussion and possible action regarding an Ordinance amending Chapter 70 "Traffic and Vehicles" of the Code of Ordinances of the City of La Porte to provide for removal of the City of La Porte truck route on W. Main Street from 16th Street to Underwood Rd. — Councilmembers Earp, Kaminski and Zemanek Councilmember Earp presented a summary. Councilmember K. Martin moved to amend Chapter 70 "Traffic and Vehicles" of the Code of Ordinances of the City of La Porte to provide for removal of the City of La Porte truck route on W. Main Street from 16th Street to Underwood Rd. Councilmember Zemanek seconded. MOTION PASSED UNANIMOUSLY 9/0. Page 4 of 5 June 27, 2016, Council Meeting Minutes