01-18-00 Regular Meeting of La Porte Complete Count Committee

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• Page 2 -Census Minutes The committee agreed the magnets should be sent out towards the end of February or the first part of March 2000. Mr. Snider presented the final draft of a letter to be sent to all businesses within the City of La Porte. Labels from the La Porte Chamber of Commerce will be used for the mail out. The City of La Porte will provide the envelopes and postage. The letter will be mailed out by the end of the week. Linda Barley from Neighborhood Centers agreed to provide volunteers to help with the mailing. The committee agreed that Mayor Norman L. Malone and Mark Snider should sign the letter. It was also noted the Housing Committee would send the same letter to all Homeowner's Associations. City staff will handle this mail out as well. The committee noted concerns and discussed methods to ensure apartment complexes and retirement home facilities would be reached by the Census process. Gwen Goodwin noted the committee might want to consider buttons or ink pens. However, the committee noted these would not work well with the mail out process. Government Committee - A report was provided to the committee (see attached). Lorraine Jeffrey requested additional posters to be placed at the Library. Gwen Goodwin stated the committee needs to determine where the "To Be Counted Centers" and Questionnaire Assistance Centers will be located. The "To Be Counted Centers" will be utilized for citizens to pick up forms only. No formal assistance in completing these forms will be provided at these centers. The committee agreed they did not want to set up Assistance Centers but would let the Neighborhood Centers, Public Library, WIC and Health and Human Services Department refer phone calls for assistance to the City Secretary's Office.. These centers will also keep forms to provide to citizens inquiring about Census matters and assist them with minor questions. Assistance will be coordinated with citizens on an as needed basis. Formal assistance matters and questions will be directed to the City Secretary's Office. To Be Counted Centers will only be needed for about one week in April. Questionnaire Assistance Centers will be set up on an as needed basis. City staff will set up a meeting to inform these entities about the process. Gwen Goodwin invited the committee to Census Grand Openings (see attached). IV. Develop a list of census activities up to census day 2000 -April 1, 2000.