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CHUCK ENGELKEN, CHAIR JAY MARTIN <br /> Councilmember District 2 O � A Councilmember District 5 <br /> DARYL LEONARD J JOHN ZEMANEK <br /> Councilmember District 3 ,m Councilmember At -Large A <br /> • <br /> TOMMY MOSER <br /> Councilmember District 4 <br /> FISCAL AFFAIRS COMMITTEE <br /> MINUTES OF MEETING OF THE JUNE 13, 2011 <br /> The Fiscal Affairs Committee met on June 13, 2011, at 5:00 p.m., in the La Porte City Hall Council <br /> Chambers, 604 West Fairmont Parkway, La Porte, Texas, to consider the following items of business: <br /> 1. Call to Order <br /> Chairman Chuck Engelken called the meeting to order at 5:00 p.m. Other Committee Members <br /> present were Daryl Leonard, Tommy Moser and Jay Martin. Committee member John Zemanek <br /> was absent. <br /> 2. Consider approval of minutes of the Meeting held on May 9, 2011, of Fiscal Affairs <br /> Committee — P. Fogarty <br /> Committee Member Moser moved to approve the minutes of the meeting held on May 9, 2011, of <br /> the Fiscal Affairs Committee as presented. Committee Member Martin seconded. MOTION <br /> PASSED. <br /> Ayes: Chairman Engelken, Committee Members Moser, Leonard <br /> and Martin <br /> Nays: None <br /> Absent: Committee Member Zemanek <br /> 3. Discuss and review the process of securing an independent auditor for the City of La Porte, <br /> including a proposed timetable — M. Dolby <br /> Director of Finance Michael Dolby reviewed the process of securing an independent auditor for the <br /> City of La Porte, including a proposed timetable. <br /> Mr. Dolby proposed the following timeline: June 16, 2011, notification for RFPs will be mailed, and <br /> then opened on July 12 They will be reviewed and graded by staff July 12 through July 14 <br /> based on the firm's experience and technical capabilities. August 1 through 5 the Fiscal Affairs <br /> Committee will conduct interviews, and a contract will be awarded on August 22 The City of La <br /> Porte audit is due on September 30 and a report will be provided to City Council in mid March. <br /> Chairman Engelken requested Mr. Dolby to provide the committee with a copy of the RFP for <br /> review and to add BKD and Mark Tiller & Associates to the list to send the RFP to. Chairman <br /> Engelken also suggested a minimum of three and maximum of five firms be selected for an <br /> interview. <br /> Committee member Martin requested to review the matrix to be used in the evaluation process. <br /> Mr. Dolby advised the matrix is in the RFP, which will be provided to the committee this evening. <br /> Page 1 of 2 <br /> June 13, 2011, Fiscal Affairs Committee Minutes <br />