06-20-11 Regular Meeting of Fiscal Affairs Committee

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CHUCK ENGELKEN, CHAIR JAY MARTIN Councilmember District 2 O Councilmember District 5 DARYL LEONARD .~ J 9� JOHN ZEMANEK Councilmember District 3 v /r \ m Councilmember At -Large A - TOMMY MOSER Councilmember District 4 MINUTES OF MEETING OF FISCAL AFFAIRS COMMITTEE JUNE 20, 2011 The Fiscal Affairs Committee met on June 20, 2011, at 5 :15 p.m. in the La Porte City Hall Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, to consider the following items of business: 1. Call to Order Chairman Chuck Engelken called the meeting to order at p.m. Committee Members present were Councilmember District 3 — Daryl Leonard, Councilmember District 4 — Tommy Moser, Councilmember District 5 — Jay Martin, and Councilmember At -Large A — Zemanek. 2. Consider approval of minutes of the Meeting held on June 13, 2011, of Fiscal Affairs Committee — P. Fogarty Committee Member Moser moved to approve the minutes of the meeting held on June 13, 2011, of the Fiscal Affairs Committee as presented. Committee Member Martin seconded. MOTION PASSED. Ayes: Chairman Engelken, Committee Members Moser, Leonard Martin and Zemanek Nays: None 3. Consider approval or other action regarding the proposed list of firms to receive the City's RFP (request for proposal) for independent auditor services and review of RFP document for independent auditor services and proposed timeline — M. Dolby Director of Finance Michael Dolby presented the proposed list of firms to receive the City's RFP (request for proposal) for independent auditor services, reviewed the RFP document for independent auditor services, and provided the proposed timeline. Committee Member Zemanek questioned if alternate members of the Fiscal Affairs Committee were allowed to vote on items. Staff was directed to inquire with the City Attorney's Office and confirm the role of alternate members on the board. Committee Member Moser informed Mr. Dolby he does not want Belt Harris Pechacek to be entertained for independent auditor services. Committee Members Leonard and Zemanek agreed with Committee Member Moser. Director of Finance Michael Dolby reviewed the following proposed timeline with the committee members. The advertising dates for the RFP are June 16 through June 23. On June 21, RFPs will be distributed. July 12 through July 22, RFPs will be reviewed by staff. On July 25, staff would like to meet with committee members and discuss firms for interviews. Mr. Dolby asked how many firms would the committee would like to interview. Page 1 of 2 June 20, 2011, Fiscal Affairs Committee Minutes