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ii.Differentiate member roles for zoning, site plan, platting, and <br />functions of the Commission. <br />iii.Define and enforce appropriate protocol and decorum expectations <br />iv.Ensure Commission members are availed of training and education <br />opportunities. <br />v.Establishing a schedule and process for periodic review of codes <br />directly related to the work of the Planning Commission. <br /> <br />I.Departmental Cohesiveness <br />Findings <br />There is an internal tension between the divisions of the department that may cause <br />communication errors and process difficulties. A lack of cohesi <br />not functioning as efficiently as possible and customers experie <br /> <br />Recommendations <br />1.Change the name of the department to Planning and Development or <br />Development Services, or similar to better reflect the overall <br />responsibilities of the department. A divide between the Inspections and <br />Planning/Engineering Divisions has been identified. One possible cause for the divide is <br />the name of the department does not represent all aspects of the <br />a Planning Division, which has only one member, within the Plann <br />There is an Engineering Division that is not identified at all within the department. The <br />name of the department implies that planning is its primary func <br />diminish the perceived importance of the other divisions within <br />different name for the department would be more inclusive of all departmental <br />functions and could serve as a first step in reducing internal t <br /> <br />2.Establish one staff member, with a department-wide focus, responsible for <br />shepherding applications through all phases from inception to fi This <br />person should be charged with communicating all steps and prereq <br />particular project at the pre-development meeting. This person should be empowered <br />with the authority to make judgments (common sense decisions), to reconcile conflicting <br />inter-division requirements and to facilitate timely and successful co <br />projects. <br /> <br />Currently, applicants with complex projects must interact serial <br />divisions and multiple contact persons. This system allows staffbers to be more <br />concerned with their individual processes/permits rather than on-wide <br />18 Planning Department Review Consulting <br /> <br /> <br />