06-27-16 Regular Meeting of the La Porte City Council

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ADA requirements/standards. The bid is a unit price bid, with the option to renew for an additional one year, with mutual consent. For FY 16, the available funding balance is $100,136, from the Street Maintenance Fund (033). Earlier in FY 16, a ramp project was awarded for $49,854 and is now complete. Therefore, the scope of this project for FY 16encompasses approximately 1,750LF (7,000 SF) of sidewalk removal and replacement and the construction of 60 ADA Ramps. The bid package allows for the City to reduce/change the quantities.For FY 17, the scope of the project is anticipated to be 3,000 LF of sidewalk replacement and 90 ADA Ramp replacement/installations. Depending on the Council approved FY 17 budget for the Sidewalk Repair Program, the estimated quantitates for FY 17 could increase and include the construction of sidewalk in-fill where there is a pedestrian public safety concern. On April 28, 2016, Bid #16016 was issued for bidding purposes. Seventy-nine (79) vendors were notified, 25 vendors downloaded the solicitation documents, and the City received 7 bid proposals. Bids were opened on May 24, 2016, with the lowest responsible bid being submitted by El Dorado Services, Inc. El Dorado Services has experience with concrete pavement repair for the City of Houston and the City of South Houston, and Harris County. s recommendation is to enter into contract to construct the 2015-2016 City Wide Sidewalk Replacement Project with El Dorado Services, Inc. in the amount of $100,136 for the unit prices bid. Upon contract award and initiation of the work, the contractor will receive work orders with identified locations and will have a minimum estimated construction cost of $25,000. This is in compliance with the bid document and provides for greater cost effectiveness and construction efficiency. Project Benefits, Liabilities, and Operating Costs The Sidewalk Replacement Programwas initiated in 1994 to address pedestrian hazards that met the repair criteria on approximately 100 miles of City sidewalks. Over the years, as this project has increased in the quantity of sidewalk repaired and the number of ramps installed, more and more residents are letting the City know when sidewalks are in need of repair. Typically, new sidewalks have no impact on operating costs. Sidewalks have a life expectancy of 7-25 years pending evolution of the topography, adjacent landscape features, and construction standards, therefore most sidewalks will need to be replaced/repaired in the future, including some of the ones that have already been addressed. Action Required by Council: Consider approval or other action authorizing the City Manager to execute a construction contract with El Dorado Services Inc. for the unit prices bid for Bid #16016. Approved for City Council Agenda