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REQUEST FOR CITY COUNCIL AGENDA ITEM <br />Agenda Date Requested: September 23, 2019 <br />Requested By: Corby Alexander, City Manager <br />Department: Parks & Recreation <br />(' Report ('' Resolution (" Ordinance <br />Exhibits: Bid tabulation <br />Notification and Access Report <br />Appropriation <br />Source of Funds: <br />General Fund <br />Account Number: <br />001-6146-515.50-07 <br />Amount Budgeted: <br />$349,200 <br />Amount Requested: <br />$290,602 <br />Budgeted Item::` <br />Yes. No <br />SUMMARY & RECOMMENDATION <br />Sealed Bid #19016, for mowing various City properties, was advertised on June 17 and July 4, 2019, in <br />the Bay Area Observer and posted to the Public Purchase website. The bids were opened and publicly <br />read on July 18, 2019. Forty-two (42) vendors were notified of the bid, with twenty-nine (29) accessing <br />the solicitation documents and ten (10) downloading the documents. Three (3) vendors responded to <br />the invitation for bid. <br />The low bidder for Sealed Bid #19016 was LongClaw Contractors, LLC. Below is the "Mowing Bid <br />Information" that compares all equipment of all bidders. Additionally, LongClaw indicated they were in the <br />process of purchasing a tractor and brush hog, 36" finishing mower, and a 54" zero turn mower, but did <br />not indicate when they would have the equipment. Staff was in contact with a current client of LongClaw <br />and they indicated they've had trouble with this vendor. The issues they've had stemmed from providing <br />lower than expected service levels and not being able to handle the current needs of the client. <br />Mowing Bid <br />Information <br />LongClaw Horticare <br />Cornerstone <br />Zero Turn Mower <br />3 <br />10 <br />20 <br />Push Mower <br />2 <br />1 <br />Weed Eater <br />5 <br />12 <br />25 <br />Backpack Blower <br />3 <br />6 <br />20 <br />Edger <br />2 <br />8 <br />Generator <br />1 <br />Trucks <br />3 <br />10 <br />Air Compressor <br />1 <br />