03-23-20 Regular Meeting of the La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested: March 23, 2020 Source of Funds: N/A Requested By: Michael Dolby, Director Department: Finance Account Number: N/A Amount Budgeted: N/A Report Resolution Ordinance Amount Requested: N/A Exhibits: Matrix, Evaluation Form and Performance Records Budgeted Item: Yes No SUMMARY The Request for Proposal (RFP #20503) in relation to Delinquent Ad Valorem Tax Collections Services was advertised in the Bay Area Observer on December 19 & 26, 2019 and The City received proposals from two (2) vendors, Linebarger Goggan Blair & Sampson, LLP (Linebarger) and Perdue Brandon Fielder Collins & Mott LLP (Perdue). The proposals were evaluated using an approved matrix. Each vendor were evaluated based on: 1. Demonstrated results of the performance of the firm for delinquent tax collections. Based on a 3-year (2016-2019) tax year summary for 4 surrounding existing municipal clients of delinquent tax collections that have been achieved This criteria evaluates collection records and evaluates delinquent collections, excluding penalties and interest, as a percentage of total delinquent taxes receivable. (max 30 points) 2. Proven experience in the field of delinquent property tax collections. (max 25 points) 3. Experience collection of delinquent taxes. (max 20 points) 4. Historical performance levels and demonstrated capabilities, which focuses on litigation records. These are factors based on the percentage of primary suits filed from July 1, 2016 to June 30, 2019 from four (4) surrounding existing municipal clients. Additionally, the historical performance highlights the number delinquent accounts and collect taxes prior to a suit being filed. (max 20 points) 5. Clarity of proposal and supporting data. (max 5 points) City Council voted at the March 9, 2020, meeting to postpone action on selection to allow staff to include City of La Porte Information in the evaluation. The below is a