12-14-20 Regular Meeting of the La Porte City Council

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25. It is understood that other political subdivisions may be conducting a Runoff Election on the December 12, 2020. To the extent that equipment and/or personnel will be used for the same purpose, the expense will be split on a prorate share based on the reg. V. Cancellation of Election 26. December 12, 2020 Runoff Election is enjoined or canceled, or if for any reason whatsoever the Entity shall decide not to proceed with its December 12, 2020 Runoff Election, the Entity agrees that it shall be responsible for its share of any costs and expenses incurred by the Contracting Officer up to the cancellation date. In the event the Entity cancels the election, the official Entity Representative shall immediately and without delay contact the Contracting Officer of such cancellation via electronic mail AND in writing, on official Entity letterhead, mailed to the Administrator of Elections as provided in this contract. VI. Presiding Judges and Clerks 27. Presiding Judges and clerks shall be selected pursuant to the Texas Election Code Chapter 32. Regarding powers and duties, the presiding judge is in charge of and responsible for the management and conduct of the election at the polling place of the election precinct that the judge serves. See Texas Election Code Section 32.071. VII. Notice 28. Any notices permitted or required to be given under this Agreement must be made by certified mail, return receipt requested or hand-delivered to the parties at the following addresses: Contracting Officer: Harris County Election Administrator th 1001 Preston, 4 Floor Houston, TX 77002 Attention: Maureen Fisbeck Entity: City of La Porte 604 Fairmont Parkway La Porte, Texas 77571 Attention: Ms. Lee Woodward VIII. Termination 29. Each party may terminate this agreement upon thirty days (30) notice as provided in this agreement. Should the Entity terminate this contract, the Entity shall be responsible for its pro rata share of expenses incurred up unto the time of termination or as described herein specifically. IX. Reporting Requirements 30. Each party is responsible for making the submission, if any is required or desired, to the United States Justice Department or the Texas Secretary of State and no party hereto shall have any responsibility or Election Runoff Agreement - December 12, 2020 5