12-14-20 Regular Meeting of the La Porte City Council

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made under the Texas Election Code. The Contracting Officer agrees to pay the Early Voting and Election Day judges and their clerks, for their services in connection with the December 12, 2020 Runoff Election at the expense of the Entity. The Contracting Officer agrees to pay the presiding judge and clerks of the Early Voting Ballot Board to process early voting results at the expense of the Entity. 19. The Contracting Officer agrees to perform its obligations under this Agreement in accordance with all applicable federal and state laws, rules and regulations. III. Compensation 20. s Voting System, equipment, supplies, and staff and for other services provided for administration of the election is detailed in the itemized list of estimated election expenses under Exhibit A, attached hereto and incorporated herein. The Entity agrees to pay costs to the Contracting Officer for the Voting System, equipment, furniture, telephones, election kits, Early Voting Ballot by Mail, printing, supplies, delivery and transportation services, personnel, polling places, technical support, training, administrative costs and any other costs incurred by the Entity under this Agreement for the December 12, 2020 Runoff Election held by the Entity and to pay the cost of the December 12, 2020 Election in accordance with the terms of this Agreement. 21. costs will be computed by attributing the total number of registered voters in each Contracting Officer in the December 12, 2020 Election. The Voter Registry of the Entity, as of seventy (70) days before the November 3, 2020 Election, will be used to total cost is attached and incorporated herein as Exhibit A incurred by the Contracting Officer for the December 12, 2020 Election necessary for the purposes contemplated by this Agreement shall be made by the Contracting Officer and its decision shall be final. 22. The fair and reasonable value of the general overall supervision and advisory services of the Contracting Officer in connection with decisions to be made and actions to be taken by officers of the Entity is ten percent (10%) of the total amount of the Agreement for the Entity, in accordance with the Texas Election Code. The Entity agrees to pay the Contracting Officer this ten percent (10%) fee for advisory services for its December 12, 2020 Runoff Election. It is understood that the fees paid for these advisory services shall be deposited in a separate fund in the County treasury, in accordance with the Texas Election Code. 23. The Entity agrees to deliver sixty percent (60%) of their respective total estimated cost for its share of the December 12, 2020 Runoff Election to the Contracting Officer within ten (10) days of the execution of this Agreement. The Contracting Officer agrees to furnish a final accounting of the December 12, 2020 Runoff Election expenses actually incurred within ninety (90) days after the December 12, 2020 Runoff Election. The Entity agrees to pay the Contracting OfficerDecember 12, 2020 Runoff Election expenses within thirty (30) days of receipt of the invoice. Payments, in the name of Harris County, must be submitted to Isabel Longoria, Harris County Clerk, Attn: Elections Division, P.O. Box 1148, Houston, TX 77251-1148. Copies of all related invoices, records or documentation used in calculating the total cost of the elections will be made available as soon as practicable by the Contracting Officer upon written request to the Contracting Officer at the address above. Within ten (10) days of execution of this Agreement, the Contracting Officer County Auditor. Each payment by the Entity to the Contracting Officer shall reference and include their respective PEID number. 24. Waiver of any penalty fees imposed upon the Entity under this Agreement is at the discretion of the Contracting Officer. IV. Additional Entities Election Runoff Agreement - December 12, 2020 4