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Project Estimates & Fees <br /> <br />Based on information gatheredweestimate the following quantitiesof recordsto be included in this project: <br /> <br />Inspections Departmental Records <br /> 32 Filing cabinet drawers of Commercial Building Records containing an estimated 115,200 standard <br />sized images and an estimated 12,800 large sized plats/map sheets (requiring an estimated 64 boxes) <br />o 7 Large Boxes of Commercial Building Records in the Records Building cage containing an <br />estimated 12,600 standard sized images and an estimated 1,400 large sized plat/map sheets <br /> 4 Filing cabinet drawers of Dangerous Building Records containing an estimated 14,400 standard sized <br />images and an estimated 1,600 large sized plats/map sheets (requiring an estimated 8 boxes) <br />o 3 Large Boxes of Dangerous Building Records in the Record Building cage containing an <br />estimated 9,000 standard sized images and an estimated 900 large sized plat/map sheets <br /> 2 Filing cabinet drawers of Business License Records containing an estimated 7,200 standard sized <br />images and an estimated 800 large sized plats/map sheets (requiring an estimated 4 boxes) <br /> 4 Filing cabinet drawers of Water & Sewage Records containing an estimated 14,400 standard sized <br />images and an estimated 2,000 large sized plats/map images (requiring an estimated 8 boxes) <br /> 5 Filing cabinet drawers of City Project Records (closed) containing an estimated 18,000 standard sized <br />images and an estimated 2,500 large sized plats/map images (requiring an estimated 10 boxes) <br /> <br />Public Works Departmental Records <br /> 200 Sets of Water Utility Plats/Maps, containing an estimated 3,000 sheets (requiring an estimated 15 <br />boxes) <br /> 8 Standard boxes and 3 large boxes of Miscellaneous Building Reports containing an estimated 32,000 <br />standard sized images and an estimated 150 large sized plat/map sheets <br /> 87 Sets of Sewer & Storm Drainage Plats/Maps containing an estimated 2,825 sheets (requiring an <br />estimated 17 boxes) <br /> <br />Project scope on optional services included in this proposal: <br /> Box, Label and Inventory records for transportation (~126 to be boxed by RCI) <br /> Transportation of boxes to RCI secure facilities in San Antonio, Texas <br /> Prep and scan entire contents of each record to TSLAC standards <br /> Index each document with up to 3 index fields, exact titles will be arranged at onset of project. <br />o Plans & Maps Records ADDRESS, PROPERTY DESCRIPTION, and DATE (where <br />appliable) If applicable other index fields will be coordinated as needed <br /> Provide OCR functions for full-text searchable images (only offered for typed print on standard sized images, <br />excludes handwritten text and large plats) <br /> Provide named PDF, full-text searchable files for each document <br /> Provide scanned images/documents to client via FTP or USB external media <br /> Provide secure document destruction of scanned records for the Inspections Department <br /> Return transportation of Public Works records (and any Inspections Records requested to be returned). <br /> <br />Our calculations are based on estimates on information provided by the point of contact. It is estimated that <br />that the total number of images will likely range from 225,000 275,000 images. Disk storage space for the <br />file images and database is estimated to be approximately 65 GB (gigabytes). <br /> <br />RCI is pleased to be an approved vendor of BuyBoard Cooperative Purchasing and offer our services to <br />BuyBoard members at negotiated discount rates. RCI imaging services are offered under and BuyBoard <br />contract #625.20. The negotiated cooperative purchasing rates are available to all member institutions. <br /> <br /> <br /> <br />5 <br /> <br />--amelton@rcitech.com <br /> <br /> <br />