Resolution 2025-13_Purchasing with Federal Grant Funds

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• Direct labor hours charged at fixed hourly rates that reflect wages, general and administrative expenses and profit. (k) The City alone must be responsible, in accordance with good administrative practice and sound business judgement, for the settlement of all contractual and administrative issues arising out of procurements. These issues include, but are not limited to, source evaluation, protests, disputes, and claims. These standards do not relive the city of any contractual responsibilities under its contracts. The Federal awarding agency will not substitute its judgement for that of the city unless the matter is primarily a Federal concern. Violations of law will be referred to the local, state or Federal authority having properjurisdiction. 200.319 (a-g) COMPETITION (a) All procurement transactions under Federal award must be conducted in a manner that provides full and open competition and is consistent with the standards of this section and 200.320. (b) To ensure objective contractor performance and eliminate unfair competitive advantage, contractors that develop or draft specifications, requirements, statements of work, or invitations for bids must be excluded from competing on those procurements. (c) Examples of situations that may restrict competition include, but are not limited to: (1) Placing unreasonable qualifying requirements on firms (2) Requiring unnecessary experience and excessive bonding requirements (3) Noncompetitive pricing practices between firms or affiliated companies (4) Noncompetitive contracts to consultants that are on retainer (5) Organization conflicts of interest (6) Specifying on a "brand name" instead of allowing for "an equal' product (9) Arbitrary actions (d) The recipient or sub recipient must have written procedures for procurement transactions. These procedures must ensure all solicitations: (1) Are made in accordance with 200.319(b); (2) Clear and accurate description of the technical requirements for material, product or services. (3) Identify any additional requirements which the offerors must fulfill and all other factors that will be used in evaluating bids or proposals. (e) The recipient or subrecipient must ensure all prequalified lists of persons, firms or products used in procurement transactions are current and include enough qualified sources to ensure maximum open competition. When establishing or amending prequalified lists, the recipient or subrecipient must consider objective factors that evaluate the price and cost to maximum competition. The recipient or subrecipient must not preclude potential bidders from qualifying during the solicitation period.