Resolution 2025-13_Purchasing with Federal Grant Funds

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(f) To the extent consistent with established practices and legal requirements applicable to the recipient or sub recipient, this subpart does not prohibit recipients or subrecipients from developing written procedures for procurement transactions that incorporate a scoring mechanism that rewards bidders that commit to specific numbers and types of U.S. jobs, minimum compensations, benefits, on-the-job training for employees making work products or providing services on a contract, and other worker protections. This subpart also does not prohibit recipients and subrecipients from making inquiries of bidders about these subjects and assessing the responses. Any scoring mechanism must be consistent with the U.S. Constitution, applicable Federal statutes and regulations, and the terns and conditions of the Federal award. (g) Noncompetitive procurements can only be awarded in accordance with 200.320(c). 200320 (a-t) PROCUREMENT METHODS (a) Micro -Purchases, $2,000 or less, do not require competition or a cost/price analysis, but must be distributed equitability among qualified suppliers (to the extent practicable). Construction over $2,000 is subject to the Davis -Bacon Act. Micro -purchases may be awarded without soliciting competitive quotation if the entity considers the price to be reasonable. (b) Simplified acquisition, The aggregate dollar amount of the procurement transaction is higher than the micro -purchase threshold but does not exceed the simplified acquisition threshold. If simplified acquisition procedures are used, price or rate quotations must be obtained from an adequate number of qualified sources. Unless specified by the Federal agency, the recipient or subrecipient may exercise judgement in determining what number is adequate. (c) Small Purchases, $3,000-$49,999, price and rate quotes must he obtained from an adequate number of qualified sources, no cost/price analysis is required (d) Sealed Bid, $50,000 and above using firm price contract. Bids are publicly solicited and a firm fixed price contract (lump sum or unit price) is awarded to the responsible bidder whose bid, conforming with all the material terms and conditions of the invitation for bids is the lowest in price. The sealed bid method is the preferred method for procuring construction. In order for sealed bidding to be feasible, the following requirements should apply o A complete, adequate and realistic specification or purchase description is available o Two or more responsible bidders participate o The invitation for bids will be publicly advertised and bids must be solicited from an adequate number of known suppliers o The invitation for bids, which will include any specifications and pertinent attachments, must define the items or services in order for the bidder to properly respond o All bids will be publicly opened at the time and place prescribed in the invitation to bid. o Any and all bids may be rejected if there is a sound documented reason.