Resolution 2025-13_Purchasing with Federal Grant Funds

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(e) Competitive Proposal, $50,000 and above, used when sealed bids are not appropriate. Is normally conducted when more than one source submitting an offer, and either a fixed price or cost reimbursement type contract is awarded. The following requirements should apply: o Request for proposals must be publicized and identify all evaluation factor and there relative importance o Proposals must be solicited from an adequate number of qualified sources o Must have a written method for conducting technical evaluations of the proposals received and for selecting recipients o Contracts must be awarded to the responsible firm whose proposal is most advantageous to the program, with price and other factors considered Competitive proposals may be used for qualification based procurement such as engineering and architectural services. (f) Noncompetitive Proposal, $50,000 and above, is used when the items are only available from a single source. One or more of the following must apply: o Available only through a single source o Public exigency or emergency will not permit delay required for the competition o Awarding agency has expressly authorized a noncompetitive process, or after solicitation of a number of sources o After solicitation of a number of sources, competition is deemed inadequate 200.321 Contracting with small businesses, minority businesses, women's business enterprises, veteran -owned businesses, and labor surplus area arms Grantees must take all necessary affirmative steps to ensure minority businesses, women's business enterprises and labor surplus area firms are used when possible. Affirmative steps must include: o Place qualified small, minority, and women —owned business on solicitation lists o Assure that such business are solicited when they are potential sources o Divide total requirement, when economically feasible, into smaller tasks or quantities to permit maximum participation by such businesses o Establish delivery schedules, where requirements permits, which encourage such business to respond o Use services and assistance from such organizations as SBA, Minority Business Development Agency, Department of Commerce o Requiring a contractor under a Federal award to apply this section to subcontracts. 200.322 DOMESTIC PREFERENCES FOR PROCUREMENTS (a) The recipient or subrecipient should, to the greatest extent practicable and consistent with law, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products).