Resolution 2025-13_Purchasing with Federal Grant Funds

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(b) Federal agencies providing Federal financial assistance for infrastructure projects must implement the Buy America preference set forth in 2 CFR 184. 200.323 PROCUREMENT OF RECOVERED MATERIALS (a) A recipient or subrecipient that is a State agency or agency of a political subdivision of a State and it contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act of 1976 as amended, 42 U.S>C. 6962. The requirements of Section 6002 include procuring only item designated in the guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding price of the fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. (b) The recipient or subrecipient should, to the greatest extent practicable and consistent with law, purchase, acquire, or use products and services that can be reused, refurbished, or recycled; contain recycled content, are biobased, or are energy and water efficient; and are sustainable. This may include purchasing compostable items and other products and service that reduce the use of single -use plastic products. See Executive Order 14057, section 101, Policy. 200.324 CONTRACT COST AND PRICE (a) Every procurement more than $150,000 must have a cost or price analysis performed (must be completed before the bids are opened) this includes any contract modifications or change orders. The engineer's cost estimate will meet this requirement for construction projects. This must be a detailed cost breakdown for the overall estimate providing the elements, such as labor and materials, of the total cost. (b) Cost analysis are used when there is no competition or when price competition is not the only evaluation factor, as in a RFP or RFQ. A cost analysis must be completed before awarding the contract. To prepare a cost analysis obtain a detailed breakdown of the contractor's proposed cost and verify the accuracy of the cost and pricing information submitted and evaluate. An analysis contains the following elements: 1. Is the cost reasonable, which by means is it allowable under the grant; is it allocable (are cost logically related to, or required in the performance of the contract); and is the cost reasonable. 2. Compare costs proposed by the offeror with actual costs previously incurred by the same contractor for the same or similar work; compare costs of the same or similar work performed by other contractors. (c) The recipient or sub recipient must not use the "cost plus a percentage of cost" and "percentage of construction cost" methods of contracting.