10-14-13 Regular Meeting of La Porte City Council

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GEN648Main Street Electrical Project Timeline July, 2012–Staff met with CenterPoint representative to gather input to initialize a conceptual plan to meet the needs listed above. September 2012–Using information obtained and recommendations made by CenterPoint, staff developed a conceptual plan, utilizing new electrical service, distribution boxes, heavy electrical cabling, spider boxes and portable lighting, to come up with a portable system that could meet the future festival needs on Main Street. The system, as envisioned, could also be utilized at other sites throughout the City to provide power for special events and concerts. October, 2012–Bob Steadman of Complete Electric was engaged as a consultant to flesh out the plan and provide specifications for the needed equipment, and monitor the installation of new, and updates of existing electrical service for Main Street. January, 2013–Bob Steadman presented design drawings and specifications for equipment to implement the proposed plan. January, 2013–Staff received additional input that it would be desirableto move toward a more permanent installation of underground conduit utilizing boring and saw cuts of existing concrete, in order to also install a permanent outlet at each of the trees along Main Street. The purpose is to also provide up-lighting and holiday lighting at each tree as well as provide power for festival vendors, portable lighting, and stage amplification. Bob Steadman indicated that the change in direction was beyond his capability to provide the more complicated plans and specifications required. February, 2013–Staff prepared a new scope of work designed to capture the additional components as outlined, and forward to Purchasing for developing a DESIGN/BUILD Request for Proposal for the work. March, 2013–Staff received the Draft Design/Build RFP from Purchasing andreviewed it before providing to potential contractors. April, 2013–The project changes as identified hereinwere presented at the City Council Budget Retreatat Councilmember Moser’s request. Staff sought direction as to the acceptability of the changes as outlined above. Staff received direction to proceed with the design-build RFP so as to obtain firm budget numbers for Council consideration. May, 2013–RFP sent out to prospective contractors June, 2013–RFP received no responses. July, 2013–Since no proposals for design-build were received, the City retainedShrader Engineering, Inc. to do a fast track designof the project. August, 2013–Shrader Design Bid Package sent out to prospective bidders for consideration. September, 2013–Bids were receivedand reviewed.Submitted to Council with a recommendation to reject.