06-23-14 Regular Meeting of La Porte City Council

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4/14 3/14 2/14 1/14 12/13 11/13 10/13 9/13 8/13 7/13 6/13 5/13 P&Z Subcommittee completed SIC to NAICS use table recommendation All forms are posted and fillable PDFs complete. Additional data being COMMENTS generated CompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteComplet eCompleteCompleteCompleteComplete Planning Audit Recommendations 2013 Immediate Priority Recommendations May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13 START ImmediateImmediateImmediateImmediateImmediateImmediateImmediateImmediateImmediate DURATION 6 mo.3 mo.2 mo.3 mo.1 mo.6 mo.1 mo.1 mo.2 mo.2 mo.3 mo.1 mo.1 mo.3 mo.1 mo.1 mo.3 mo. 2 wk.2 wk.2 wk.2 wk. 1 yr. REPORT PAGE 10101111111111121212121212131314141515151919192527 466778 7) Ensure all department comments are simultaneuos with Inspection comments 9) Provide inspection technicians same access to electronic systems and notes 7) Enforce policy that additional comments will not be added to resubmittals4) Enforce policy that additional comments will not be added to resubmittals 14) Use automated letter above in place of the "building permit release" form 16) Make available a good site plan example to use as preparation reference 9) Ensure automated Naviline notices are being sent to site plan reviewers1) Consider 19 identified amendments to Zoning Ordinance and processes 8) Research ability of Naviline to use HCAD parcel ID for project number RECOMMENDATION TYPES AND RECOMMENDATIONS 2) Establish response protocol of Planning and reviewing departments 3) Establish clear responsibility/accountability for various processes 13) Automate the final site plan approval letter sent to the applicant 8) Provide CMO notification of potential public relations situations 10) Simultaneously inspect clearing permit by Parks and Planning 4) Assign duties of former eliminated positions to specific staff 12) Ensure Naviline is holding pemits until site plan is approved 4) Ensure all reviewers are submitting comments electronically 5) Ensure reviewer deadlines are communicated and enforced 10 Post annual schedule of deadlines for all milestone activity 4) Communicate the need for address and utility verifications 5) Use mailmerge to generate labels for zoning notifications 1) Revise Predevelopment-meeting routines with customers3) Develop and consistently use checklists for each reviewer 6) Establish review turn-around time goals for re-submittals 5) Post all application forms and pertainant data on website 11) Copy reviewers on comment letter sent to applicants 1) Compile and finalize staff comments prior to meeting 7) Post department office hours outside of intake area ORGANIZATIONAL/CULTURE RECOMMENDATIONS: 3) Establish and enforce permit review time goals 1) Track certain permit types outside of Navaline 7) Update the Survey Party Chief job description PROCESS RECOMMENDATIONS: DEPARTMENT COHESIVENESS CODE RECOMMENDATIONS: PERMIT INTAKE/ISSUANCE CUMBERSOME PROCESS COMMUNICATION ZONING CODES SITE PLANS MISC.