06-23-14 Regular Meeting of La Porte City Council

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3.Develop and consistently use checklists for each reviewer. The contents of each checklist should be unique to the items for which each reviewer is responsible and approved by the Planning Director. Periodically update the checklists as new or recurring issues arise. The checklists can be provided directly to the applicants in advance to better inform them of the requirements. Further the completed checklists can also be provided to the applicants to eliminate the time and effort required to compile all comments into one review letter. The predevelopment applicant checklist will be provided to applicants during predevelopment meetings and will contain website links to department specific applications, processes and development criteria. 4.Ensure all reviewers are submitting comments electronically in a consistent form (Word document or NaviLine) using the checklists described above; also consider requiring reviewers to provide marked-up plan sets for return to the applicant. All reviewers have been submitting comments electronically. Staff has implemented the Naviline response protocol as the standard of operation. Subsequent training was provided to reviewers on 4- 30-13. Additionally, training on electronic mark-ups of redlines will be scheduled after acquisition of Adobe Pro for all reviewers. 5.Ensure review deadlines for each application are communicated and enforced for all reviewers (inside and outside of the Planning Department). Five day review deadlines have been communicated via memo from the Planning Director to all reviewers and will be reiterated in a project memo with each Naviline application. 6.Establish review turn-around time goals for re-submittals. The goal is to complete the review of resubmitted plans within three (3) business days, but not to exceed five (5) business days from the date of resubmittal. If the plan is not approved, written communication will be provided to the applicant outlining the deficiencies. Once the plan is approved, a signed copy of the plan will be returned to the applicant. 7.Establish and enforce a policy that additional comments will not be added on resubmittals. Exception: when the applicant has made changes to the plans subsequent to the prior submittal. A policy has been created disallowing additional comments on resubmittals, except when the applicant has made changes to the plans subsequent to the prior submittal. 8.Research the ability of NaviLine to assign a project number using an HCAD parcel number (if NaviLine tracking of site plans is continued). Currently, site plan applications can not be entered until an address 10 Planning Department Review Mueller Management/Ron Cox Consulting