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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM <br />June 13, 2016June 13, 2016AppropriationAppropriation <br />Agenda Date Requested:Agenda Date Requested: <br />N/AN/A <br />Matt Hartleib, HR ManagerMatt Hartleib, HR ManagerSource of Funds:Source of Funds: <br />Requested By:Requested By: <br />Account Number:Account Number: <br />Human ResourcesHuman Resources <br />Department:Department: <br />Amount Budgeted:Amount Budgeted: <br />Report:Resolution:Resolution:Ordinance:Ordinance: <br />Amount Requested:Amount Requested: <br />Other: <br />Budgeted Item:Budgeted Item:YESYESNONO <br />AttachmentsAttachments : : <br />1. Proposed Policy Language Proposed Policy Language--Bereavement Bereavement <br />LeaveLeave <br />2. Current Policy Current Policy <br />SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS <br />The current Employee Policies Handbook includes a section covering Bereavement Leave for The current Employee Policies Handbook includes a section covering Bereavement Leave for <br />employees experiencing a loss of a family member. The intent of this policy is allow employees time off employees experiencing a loss of a family member. The intent of this policy is <br /> allow employees time off <br />from work to attend the funeral or attend to other related matters. A recent review of the language of the from work to attend the funeral or attend to other related matters. A recent <br /> review of the language of the <br />policy revealed some potential unintended limitations.policy revealed some potential unintended limitations. <br /> Specifically the current language provides only three days of bereavement leave per calendar year. It is  Specifically the current language provides only three days of bereavement leave <br /> per calendar year. It is <br />conceivable that an employee may experience more than one qualifying loss in a calendar year. Staff conceivable that an employee may experience more than one qualifying loss in a calendar <br /> year. Staff <br />recommends changing recommends changing ‘‘per calendar yearper calendar year’’to to ‘‘per incidentper incident’’to align with the intent of this benefit.to align with the intent of this <br /> benefit. <br /> Secondly, the list of covered relations currently does not include grandchildren. Spouses, siblings,  Secondly, the list of covered relations currently does not include grandchildren. <br /> Spouses, siblings, <br />parents, foster parents, and grandparents are included. Staff recommends the addition of grandchildren parents, foster parents, and grandparents are included. Staff recommends the addition <br /> of grandchildren parents, foster parents, and grandparents are included. Staff recommends the addition of grandchildren parents, foster parents, and grandparents are included. Staff <br /> recommends the addition of grandchildren <br />to the approved list and removing the reference to foster parents. The resulting list of spouse, child, to the approved list and removing the reference to foster parents. The resulting <br /> list of spouse, child, <br />parent, sibling, grandparent, and grandchildren provides clarity of covered relations and allows for parent, sibling, grandparent, and grandchildren provides clarity of covered relations <br /> and allows for <br />reasonable management discretion regarding the specific nature of those relations (step, foster, etc.)reasonable management discretion regarding the specific nature of those relations <br /> (step, foster, etc.) <br />Action Required of Council:Action Required of Council: <br />Consider approval or other action to change Handbook Chapter 7 Section 13 Bereavement Leave to Consider approval or other action to change Handbook Chapter 7 Section 13 Bereavement Leave <br /> to <br />provide leave per incident and to include grandchildren in the list of covered family members.provide leave per incident and to include grandchildren in the list of covered family members. <br /> <br />Approved for City Council AgendaApproved for City Council Agenda <br />Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate <br /> <br />