10-22-18 Regular Meeting of the La Porte City Council

Browse Search

REQUEST FOR CITY COUNCIL AGENDA ITEM Budget Agenda Date Requested: October 22, 2018 Source of Funds: 019 Requested By: Lorenzo Wingate Account Number: 019-9881-690-1100 Department: Public Works Amount Budgeted: 019 $665,000 Report: ___ Resolution: _____ Ordinance: _______ Amount Requested: 019 $245,030 Budgeted Item: YES NO Exhibit: Public Management, Inc. Contract Proposal Exhibit: Notified Vendors Lists SUMMARY & RECOMMENDATION Request for Proposal #180505 Grant Administration Services was advertised on September 5, 2018, providing an opportunity for administration/management firm and/or professional service provider(s) to assist the City in preparing applications for and in the overall management of 1) Community Development Block Grant Disaster Recovery funding related to 2015 flooding and storms (DR-4223 and DR-4245) from the General Land Office; 2) Community Development Block Grant Disaster Recovery funding related to Hurricane Harvey CDBG-DR Round 1 Harris County Method of Distribution; and 3) the Texas Division of Emergency Management (TDEM) Hurricane Harvey DR-4332 Section 404 Hazard Mitigation Grant Program (HMGP) funding. The potential award amount(s) for the CDBG 2015 DR-4223 and DR-4245, Hurricane Harvey CDBG-DR Round 1, and TDEM Hurricane Harvey DR-4332 Section 404 HMGP funding are $325,800.00, $3,472,757.00, and $16,900,000.00, respectively. Public Management, Inc. was selected as the top firm of the four (4) respondents to RFP #180505 Grant Administration Services. The proposal submitted by Public Management, Inc. (attached) includes no fee for CDBG-DR application preparation services. As reflected within the proposal (ref. exhibit)-DR Thus, a maximum of 9% of allocated grant funds (or fee of $29,000) will be utilized for payment of proposed fees associated with Administrative Services related to the 2015 CDBG project(s). At this time, Harris County has not confirmed that grant recipients would be allowed to utilize grant funds to pay for Administrative Services for the CDBG-DR HC Harvey MOD. As such local funds are intended to be utilized fee schedule is consistent with the fee schedule for the 2015 CDBG allocation. As such, Administrative Services fees shall not exceed a 6% of the allocated grant funds (fee of $200,000) A fee not to exceed 4.5% of the grant award amount is proposed for HMGP Administrative Services. Grant funds would be utilized for payment of proposed fees associated with Administrative Services related to HMGP project(s).