01-28-19 Regular Meeting of the La Porte City Council

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2.0 Reimbursable Expenses Reimbursable expenses include mileage, tolls, outside (out of office) services, such as overnight mailings, printing, or other fees required by agencies. These expenses are not included in the above fees. A probable not to exceed estimate for reimbursable expenses is $ 800.00. 3.0 Total Proposed Budget Our total proposed budget is estimated to be $ 49,365.00. 4.0 Invoicing Invoices will be submitted monthly. Lump sum tasks shall be invoiced based upon the percent of work accomplished during the invoice period. Reimbursable expenses shall be reimbursed based on the attached Hourly Rate Sheet to a maximum not to exceed amount authorized by the Client. SCHEDULE: We anticipate completion of the Basic Services within ninety (90) calendar days from receipt of notice to proceed. TERMS & CONDITIONS 1. AUTHORIZATION FOR WORK TO PROCEED Signing of this AGREEMENT for services shall be authorization by the City for Huitt-Zollars, Inc. to proceed with the work. 2. ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COSTS Construction cost estimates provided by Huitt-Zollars are prepared from experience and judgment. Huitt- Zollars has no control over market conditions or construction procedures and does not warrant that proposals, bids, or actual construction costs will not vary from Huitt-Zollars estimates. 3. STANDARD OF CARE Services performed by Huitt-Zollars under this AGREEMENT will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. No other representation, expressed or implied, and no warranty or guarantee is included or intended in this AGREEMENT, or in any report, opinion, document or otherwise. 4. TAXES All taxes, including but not limited to gross receipts tax, sales tax, etc., required to be paid will be billed to the City in addition to fees. 5. BILLING AND PAYMENT The City, recognizing that timely payment is a material part of the consideration of this AGREEMENT, shall pay Huitt-Zollars for services performed in accordance with the rates and charges set forth herein. Invoices will be submitted by Huitt-Zollars on a monthly basis and shall be due and payable within thirty (30) calendar days of invoice date. If the City objects to all or any portion of an invoice, the City shall so notify Huitt-Zollars in writing within ten (10) calendar days of receipt of the invoice in question, but will pay, when due, that portion of the invoice not in dispute. The City shall pay an additional charge of one -and -one-half percent (1.5%) (or the maximum percentage allowed by law, whichever is lower) of the invoiced amount per month for any payment received by Huitt-