09-27-21 Regular Meeting - Laserfiche WebLink

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REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested:September 27, 2021 Requested By:Ray Mayo, Director Source of Funds:N/A Department:Public Works Account Number:N/A Amount Budgeted:N/A ReportResolutionOrdinance Amount Requested:N/A Exhibits:Draft Contract for Collection of Budgeted Item:YesNo Commercial Solid Waste,Price Comparison SUMMARY& RECOMMENDATION City of La Porte Requests for Proposal #21502 Collection and Disposal of Commercial Containerized Solid Waste, was advertised on July29, 2021and August 5, 2021 in theBay Area Observer, City website and Public Purchase. A total of 50 vendors were notified and 20 vendorsdownloaded the proposal package. Only three (3) service providers returned proposals and one (1) service provider submitted a letter The City of La Porte has approximately412Commercial accountsthat utilize dumpster service. City of La Porte Ordinance 58-66 provides that the City authorize a contractor to furnish containers and collect garbage from commercial businesses and multi-family complexes. This process provides advantages to the business owner inobtaining a very competitive cost for the service and limitations on price increases stipulated by the terms of the contract.There are provisions for annual costincreases following the first full year of the contract. Increases are based on the Consumer Price Index and disposal costs, with a cap of no more than 5% annually. Since 2013, the costs of commercial service has increased by approximately 3.6%. The initial contract term is for five (5) yearswith an option to extend for an additional three (3)years with the agreement of both parties.The contract also provides advantages to the City, in the fact there will be only one collection contractor within the City on one set schedule. The franchise agreement provides that the contractor shall pay the City 11% of the gross revenue. Also, dumpster service at City facilities and City events is provided at no charge. Multiple factors were considered in the RFPto evaluate the respondents:experience, key personnel, comparable contracts, equipment,financial stability,abilityto provide critical services, implementation plan, additional services that may benefit the City,and costs of service were evaluated for each service provider.Waste Corporation ofTexas (WCA dba GFLEnvironmental) scored the highest of the three respondents. WCA/GFL solid waste service provider.City staff negotiated