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REQUEST FOR FISCAL AFFAIRSAGENDA ITEM <br />Budget <br />Agenda Date Requested:January 27, 2014 <br />Source of Funds: <br />Requested By:Michael Dolby <br />Account Number: <br />Department:Finance <br />Amount Budgeted: <br />Report: Resolution:Ordinance: <br />Amount Requested: <br />Exhibit:Memo from Purchasing Manager <br />Budgeted Item:YES <br />SUMMARY & RECOMMENDATION <br />At the beginning of the new FY, the P-card program was expanded to allow purchases of approved <br />contract items pay re-occurring monthly charges and pay routine maintenance fees. <br />Benefits: <br />According to market survey, the average cost to process a check forpayment is $93.00. The <br />average cost to process a P-card payment is $22.00, this yield a savings of $71.00 per transaction. <br />Fewer checks are being processed saving administrative cost. <br />Monthly P-card spend will increase which will increase the city’s rebate. <br />Paying by P-card also reduces payment cycle time to vendors, they receive payment in a couple <br />of days versus 30 days. <br />Citibank is also responsible for reporting 1099 information to the vendor which reduces the city’s <br />1099 processing fees. <br />The Purchasing department is responsible for managing the P-card program and reconciles the statement <br />to the cardholder’s receipts. Every receipt is audited to ensure compliance to the program. <br />This item is being presented for information only to let the committee be aware of the increase in the <br />amount of monthly charges on the city’s p-card program. <br />Action Required by Fiscal Affairs: <br />None. <br />Approved for Fiscal Affairs Agenda <br />Corby D. Alexander,City ManagerDate <br /> <br />