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To:MichaelDolby,FinanceDirector <br />From:CherellDaeumer,PurchasingManager <br />Date:January6,2014 <br />Re:PCardPurchases <br />WhentheCityimplementedtheProcurementCard(Pcard)programyearsago,theintentwastouse <br />thePcardforlowvaluepurchases(e.g.,under$2,000).AtthebeginningofthenewFY,thePcard <br />programwasexpandedtoallowcertaincardholderstousetheirPcardtopurchaseapprovedcontract <br />itemssuchasmedicalsuppliesanduniformrental.Reoccurringmonthlychargessuchasjanitorial <br />serviceandcopiermaintenancefeeswillalsobepaidbyPcard. <br />MarketsurveyshaveindicatedtheuseofPcardsinsteadofacheckpaymentprocess,yieldsasavings <br />onaverageof$70.00pertransaction.ByexpandingthePcardprogramadministrativecostwillbe <br />reducedandtheĭźƷǤ͸ƭrebatewillincrease;whichultimatelybenefitsourtaxpayers. <br />Allpaymentmethodspresentrisks,pcardshaveproventobeͻƭğŅĻͼanotionsupportedbyindustry <br />research.Thebulkoffraudisconcentratedinasmallpercentoforganizations;thosethatlackeffective <br />controls.ThePurchasingstaffwillauditthesepaymentstoensuretheCityispayingcontractpricing. <br />ThebelowchartillustratesPcardpurchasesforthelasttwelvemonths. <br />