05-24-12 Special Called Meeting of the Planning and Zoning Commission

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REVISED DRAFT APRIL 9, 2012 Facilitation of a mock meeting to exhibit effective use of the plan and its policies and recommendations. A concluding question-and-answer session. Role Definition The City Council will assume the lead role in implementing this plan. Their chief responsibility is to decide and establish the priorities and timeframes by which each action will be initiated and completed. In conjunction with the City Manager, they must manage the coordination among the various groups responsible for carrying out the plan’s recommendations. Lastly, they are also responsible for the funding commitments required, whether it involves capital outlay, budget for expanded services, additional staffing, further studies, or programmatic or procedural changes. The hierarchy and roles of implementation are as follows: City Council Establishes overall action priorities and timeframes by which each action of the plan will be initiated and completed. Considers and sets the requisite funding commitments. Offers final approval of projects/activities and associated costs during the budget process. Provides direction to the Planning and Zoning Commission and the City management and staff. Planning and Zoning Commission Recommends to City Council an annual program of actions to be implemented, including guidance as to the timeframes and priorities. Prepares an Annual Progress Report for submittal and presentation to the Mayor and City Council. Ensures decisions and recommendations presented to the City Council are consistent with the plan’s policies, objectives, and recommendations. This relates particularly to decisions for subdivision approval, site plan review, zone change requests, ordinance amendments, and annexation. Ensures that the plan influences the decisions and actions of other boards and committees. City Departments and Plan Administrator All departments are responsible for administering this plan, specifically as it relates to their function within the organization. Many departments were involved in the plan development process and are, therefore, familiar with its content and outcomes. They must now be enrolled as implementers to ensure their budgets and annual work programs are in line with the plan. The Planning Director will serve as the Plan Administrator and will play a lead role in coordinating among the various departments. 6.4 CHAPTER 6