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REQUEST FOR CITY COUNCIL AGENDA ITEM <br />Budget <br />Agenda Date Requested: April 9, 2012 <br />Source of Funds:003, 045 <br />David Mick <br />Requested By: <br />00398906311100 <br />04598906311100 <br />Public Works________________________ <br />Department: <br />Account Number: 0039860613 line item <br />Report: Resolution:Ordinance: <br />Amount Budgeted:See Report <br />Exhibits:Engineer’s Recommendation <br />Amount Requested:$448,550 <br />Budgeted Item:See Report <br />Exhibits: Bid Tabulation <br />Exhibits Contractors List <br />SUMMARY & RECOMMENDATION <br />th <br />Lift Station #6 is located along S. 8Street on the north side of the Little Cedar Bayou. The design <br />of the Lift Station 6rehabilitation was approved by City Council in 2008 and completed that same <br />year. The project was set aside for some time while a property transfer was negotiated with Harris <br />County. Temporary pumpsare now being utilized at this location due to the failure of the original <br />pumps and equipmentthat have functioned well beyond anticipated design service life.The project <br />design includes a new wet well and replacement of pumps, controls, hatches, and fencing. <br />Lift Station #6 currently serves BayPoint Townhomes,Bayshore Elementary, area commercial <br />establishments, and Little Cedar Bayou Park. The project design includes larger facilities that can <br />also serve future developments in the area west of the Golf Coursein South La Porte. <br />Advertised, sealed bid proposals for Bid #12013 –Reconstruction of Lift Station 6were opened and <br />read on March 20, 2012.Bid requests were advertised in the Houston Chronicle, posted on the City of <br />La Porte website site, provided to six (6) plan rooms,and directly mailed out to fifteen (15)contractors. <br />Five (5) contractors returned bids. <br />The funding and expenditure summary provided in the following paragraph is also summarized intables <br />on the following page. <br />Peltier Brothers Construction submitted the lowest and best bid in the amount of $435,550. The budget <br />estimate for this project was $450,000 including design, construction, and construction management. <br />The approvedFY11-12budget indicatedthat $450,000wasavailablefor this project with $382,447 <br />allocated from Fund 003 (Utility Fund) and another $67,553 from Fund 045 (a GO BondFund). <br />However, the $67,553 fund balance projected forFund 045during the last half of FY 10_11 was not <br />correct. The actual fund balance is $28,610. The actual total funds available from these two line items <br />is$411,057. From this amount, $17,585.00 was encumbered for HDR Claunch & Miller to update the <br />plans and to providebidding and construction management services. In short, staff is requesting <br />$448,550.00 for the proposed project construction (including a $13,000.00 contingency);$393,472is <br />remaining in the two budget line items that were provided for this project.In order to fund the balance <br />of the project, staff proposes to use $55,078.00 of the approximate $58,000 balance that isremaining in <br />the UTL 613 –Lift Station #37 budget line item due to a cost under-runforthis project. <br /> <br />