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RF.OIJEST FOR CITY COUNCIL AGENDA ITEM <br />Agenda Date Requested: December 10, 2012 <br />Requested By: Michad Uniby <br />Department: Fen"nce <br />Report: X Resolution: Ordinance: <br />Exhibits: Encumbrance Rollover Report <br />Exhibits: <br />Appropriation <br />Source of Funds: Various <br />Account Number: Various <br />Amount Budgeted: YFS <br />Amount Requested: <br />Budgeted Item: YES ® NO <br />Exhibits: <br />SUMMARY & RECOMMENDATION <br />The City's fiscal year ended September 30, 2012. At that time, there were 12 outstanding purchase orders, <br />encumbrances and budget roll-over requests. The purchase orders represent goods that were ordered and budgeted <br />funds that were committed to procure items necessary to operate the City. <br />A breakdown of the open purchase orders, encumbrances and budget roll-over requests by operating fund are as <br />follows: <br />Fund <br />- General Fund <br />Vehicle Replacement Fund <br />Vehicle Maintenance Fund <br />Section 4B Sales Tax Fund <br />Totals <br />Number <br />Amount <br />8 <br />$ 30,003.22 <br />2 <br />644,323.00 <br />1 <br />10,695.00 <br />1 <br />5,695.00 <br />12 <br />$ 690,716.22 <br />The above amendments will not have an impact on the projected working capital balances for fiscal year 2013 because <br />they were budgeted in the fiscal year 2012. <br />Action Required by Council: <br />Consider amending the 2012 year end budget for outstanding purchase orders. <br />Approved for City Council Agenda <br />Corby Alexander, City Manager <br />Date <br />